Executive Assistant

Job summary

The Executive Assistant provides high-level administrative support, including managing executive emails, complex travel arrangements, and conflicting schedules. They are also responsible for recording meeting minutes, drafting official correspondence, and supporting project management through KPI reporting.

Job details

Executive Assistant Location: Steinbach Why join our team? HyLife is a global leader in food processing with a vision to be the best premium pork company in the world. Our mission is to take care of our employees, customers, animals, communities, and our company. We are looking for motivated individuals who want to grow their careers and make a meaningful impact. As an Executive Assistant, you will play an important role in supporting our operations while working in a collaborative, fast-paced environment. What we can offer you: Competitive Wage Vacation entitlement in the first year Comprehensive benefits package – dental, vision, extended health, and more Secure, stable, and permanent full-time employment Employee Referral program – Minimum of $500! Free Parking Company events And more!!!! Your days will include: Managing executive email; managing critical and conflicting meeting schedules, rescheduling appointments, and providing daily briefings. Managing complex executive and departmental travel arrangements, including flights, accommodations, visa entry requirements, and preparation of itineraries. Attending key meetings to record meeting minutes, track timely completion of action items. Acting as a liaison for internal and external contacts, including vendors, colleagues, and clients. Conducting research and developing various reports based on the needs of the executives. Updating Standard Operating Procedures (SOP) documents. Administrative support in Project management and KPI reporting by tracking deadlines and deliverables. Drafting and proofreading correspondence, official letters, agendas, reports, slide presentations, and other documents. Processing and tracking Visa and Health Spending Reconciliations in compliance with the company policy. Organizing and supporting Executive Management Team events and leadership sessions including venue selection, travel arrangements, catering, and materials preparation. To succeed in this role, you must possess: 3-5 years’ experience in an Executive Office environment demonstrating strong administrative support and operational efficiency. Advanced proficiency in the Microsoft Office Suite including intermediate expertise in MS Excel for data analysis and reporting. Exceptional organizational and prioritization abilities, with a keen attention to detail in dynamic, fast-paced environments. Strong interpersonal skills and effective working relationships with the ability to listen objectively as well as communicate with personnel at all levels. Capable of thriving in high-pressure situations efficiently managing diverse tasks and sensitive matters with discretion, professionalism, and sound judgment. Ability to work independently and take initiative. Quick Facts: Culturally diverse – employ people from all over the world Fully integrated facility – Feed Mills, Barns, Transportation, and Production Plant 2500+ employees worldwide We Care about our employees, communities, customers, animals, and the environment Ways to apply: Online at http://hylife.com/careers HyLife has an accommodation process for employees with disabilities. If you require a specific accommodation during your employment because of a disability, please contact Jobs@hylife.com. An HR representative will be in touch with you as soon as possible. Reasonable accommodations will be determined on a case-by-case basis and our accommodation policy can be forwarded upon request. Take the first step towards an exciting career with HyLife - submit your resume today! We thank all applicants; however, only those selected for further consideration will be contacted.

What you’ll do

The Executive Assistant provides high-level administrative support, including managing executive emails, complex travel arrangements, and conflicting schedules. They are also responsible for recording meeting minutes, drafting official correspondence, and supporting project management through KPI reporting.

Requirements

Candidates must have 3-5 years of experience in an executive office environment and advanced proficiency in Microsoft Office, particularly Excel. Strong organizational skills, the ability to handle sensitive information with discretion, and effective communication skills are essential.

Benefits

• Competitive Wage • Vacation entitlement • Dental insurance • Vision insurance • Extended health insurance • Employee Referral program • Free Parking • Company events

Listed skills

• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Office Suite · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting Minutes
• Research
• Report Development
• SOP Documentation
• Project Management Support
• KPI Reporting
• Correspondence Drafting
• Microsoft Office Suite
• Microsoft Excel
• Interpersonal Communication
• Prioritization
• Discretion
• Professionalism

Job areas

• Administrative
• Management & Leadership
• Agriculture
• Food & Beverage
• Manufacturing