Service Receptionist

Job summary

The Service Receptionist is responsible for managing incoming service department calls, scheduling appointments, and performing administrative tasks to support the management team. They also ensure customer mobility, handle payments, and maintain a professional and tidy environment for dealership clients.

Job details

How would you like to work with one of the most prestigious and well respected automotive groups? Join AWIN! We are a premier network of 23 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards. Our Mercedes-Benz Downtown dealership is looking for a Service Receptionist to join our amazing team! Job Purpose The Service Receptionist is responsible for answering all incoming service department phone calls in an efficient and friendly manner. This position will book service appointments, assist management in performing various administrative tasks, oversee all appointments and consult with the management team regarding any discrepancies. The Service Receptionist ensures customer mobility when appointments are booked, balances the cash at the end of the day and will handle customer inquiries and if further information is required, a Service Consultant or member of the management team is consulted. Core Accountabilities * Answer all incoming phone calls within three rings. * Answer any inquiries possible and acquire assistance if necessary. * All customer interactions are to be performed in a friendly and helpful manner. * Maintain and control service appointments. * Perform service department administrative tasks as directed by management. * Book service appointments as per the dealership’s appointment process. * Arrange for customer mobility with the dealerships shuttle or loaner vehicle. * Balance cash at the end of the day. * Follow up with customers and book appointments for special ordered parts. * Review the special order parts files, and then call the customers once parts have arrived. * Assist customers when picking up their vehicles, and accept payment when necessary. * Greet customers when Service Consultants are not available. * Ensure the refreshment area is tidy. * Report any situation or condition that could jeopardize the safety, welfare, or integrity of the dealership, its employees or its customers. * Perform other tasks, based on management requirements and instructions. For example, filing and administrative duties. Requirements * Excellent oral communication skills. * Previous experience in a customer service role. * Must have an enthusiastic and outgoing personality * Ability to read and comprehend instructions and information. * Professional appearance & friendly disposition. * Ability to work efficiently in a high-pressure environment Personal Attributes * Passion, motivation, focus and leadership skills. * Results focused approach. * Team player. * Strong communication skills both written and verbal. * Ability to influence, negotiate and mediate effectively. * Strong attention to detail. * Ability to maintain confidentiality and professionalism. * Excellent interpersonal and team building skills. * Strong time management and organizational skills. * Honest, courteous and able to demonstrate strong work ethics. * Driven and ability to work with minimum supervision. Benefits * Competitive salary * Excellent Group Benefits package. * Group RRSP Contribution program. * Work/life balance. * Training and support programs. * Boot and tool allowance. * Tuition reimbursement program. APPLY FOR A REWARDING CAREER TODAY! We thank all applicants for their response; however only those considered for an interview will be contacted. AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email). AI Statement: This job posting may involve the use of Artificial Intelligence (AI) or automated tools to assist in screening or assessing applications. These Tools do not make final decisions. All applicant information and results are reviewed by human employees before any selection decisions are made. #AWINJobs

What you’ll do

The Service Receptionist is responsible for managing incoming service department calls, scheduling appointments, and performing administrative tasks to support the management team. They also ensure customer mobility, handle payments, and maintain a professional and tidy environment for dealership clients.

Requirements

Candidates must possess excellent oral communication skills, a friendly disposition, and previous experience in a customer service role. The ability to work efficiently in a high-pressure environment and maintain professional standards is essential.

Benefits

• Competitive salary
• Group benefits package
• Group RRSP contribution program
• Work/life balance
• Training and support programs
• Boot and tool allowance
• Tuition reimbursement program

Listed skills

• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Communication skills
• Appointment scheduling
• Administrative tasks
• Cash handling
• Conflict resolution
• Time management
• Organizational skills
• Interpersonal skills
• Teamwork
• Attention to detail
• Professionalism
• Problem solving
• Multitasking
• Phone etiquette

Job areas

• Customer Service & Support
• Administrative
• Retail

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