HR & Administrative Coordinator

H2O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users. Here, we encourage entrepreneurship and celebrate achievements. We work together to reach ambitious goals in an environment where fulfilling commitments and integrity are valued. H2O Innovation is seeking an HR & Administration Coordinator. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments. This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes. The Benefits Overall remuneration including: * Group insurance plan; * RRSP; * Share Purchase Plan; * Vacation and sick days. The Day-to-Day In collaboration with the Quebec HR team and supporting Operations & Maintenance (O&M) employees across Western Canada: * Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks * Prepare employment contracts and related documentation * Facilitate onboarding and support the successful integration of new employees * Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.) * Support the annual performance review process for Western Canada employees * Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed * Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia) Payroll & Employee Support (in collaboration with the Quebec payroll team) * Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules * Act as the primary point of contact for employees regarding payroll and benefits questions * Investigate and resolve payroll-related issues with employees Operations & Project Administration * Organize travel, accommodation, and rotation schedules for field staff * Coordinate staffing schedules and site rotations * Track site access requirements and client compliance documentation * Maintain field attendance records * Track mandatory training requirements (HSE, certifications, renewals) Financial & Administrative Support * Track project-related expenses * Review and process local vendor invoices * Support client billing processes * Assist with local procurement activities * Manage Concur / IFS administrative tasks Reporting, Systems & Operational Support * Perform data entry and tracking for water licenses and regulatory reporting * Support monthly and annual reporting activities * Provide data and systems support to project managers * Track and follow up on Net Facilities items * Support internal or client audits * Coordinate with the fleet department to track upcoming maintenance schedules The Skills We Are Looking for * 3-5 years of experience in administration, HR and payroll experience is a strong asset * Experience in multi-site, industrial, or FIFO environments, strong asset * Strong ability to work independently and manage multiple priorities * Excellent and professional oral and written communication skills * Computer literate with ability to use Microsoft Word, and Excel * Availability to travel occasionally to project sites, valid Alberta Driver’s License required JOIN US! H2O Innovation is an equal opportunity employer. Only applicants selected for interview will be contacted. #ZR

The coordinator provides integrated HR, payroll, and administrative support for water treatment operations across Western Canada. Key duties include managing recruitment, onboarding, FIFO rotation schedules, and project-related financial administration.

Candidates need 3-5 years of experience in administration, with HR and payroll experience in industrial or FIFO environments being a strong asset. A valid Alberta Driver's License and proficiency in Microsoft Office are required.

• Group Insurance Plan • RRSP • Share Purchase Plan • Vacation Days • Sick Days

Identified from the job description. Confirm important requirements above.

• Recruitment
• Onboarding
• Payroll Administration
• Employee Relations
• Project Administration
• Travel Coordination
• Financial Tracking
• Microsoft Word
• Microsoft Excel
• Vendor Invoice Processing
• Regulatory Reporting
• Compliance Tracking

• Human Resources
• Administrative
• Energy
• Environmental & Sustainability
• Management & Leadership

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week