Office Administrator

Come help build the future, where our work makes the world work! Office Administrator Timmins, ON SUMMARY Reporting into the Regional Director, the Office Administrator is responsible for serving as the frontline administrator for the office. This role plays a critical part in working with employees and customers to maintain a welcoming environment in the office. PRIMARY SCOPE OF ROLE * Responsible for the ordering / procurement of all necessary equipment parts as needed by sites * Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered * Receives and reviews purchase orders, for completeness * Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered * Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions * Code, verify, and electronically enter accounts payable data into JDE * Follow up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries * Perform miscellaneous job-related duties as assigned POSITION REQUIREMENTS * Post-secondary education in a related field * 2+ years experience in an office administrator role * Experience with JDE software an asset * Proficient Microsoft Office skills WHAT WE OFFER * Expected Base Salary: $45,000 – 60,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations. * Comprehensive group benefits program. * Retirement savings program. * Career growth and advancement opportunities. Disclaimers Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position. Vacancy Status: This posting is for an existing job vacancy. GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees. We thank you for your interest. Only those selected for an interview will be contacted. Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

The Office Administrator serves as the frontline administrator, maintaining a welcoming office environment for employees and customers. Key duties include procurement of equipment, verifying billing accuracy, and managing accounts payable data within JDE.

Candidates must have post-secondary education in a related field and at least 2 years of experience in an office administrator role. Proficiency in Microsoft Office is required, and experience with JDE software is considered an asset.

• Comprehensive Group Benefits Program • Retirement Savings Program • Career Growth And Advancement Opportunities

Identified from the job description. Confirm important requirements above.

• Procurement
• Billing Verification
• Accounts Payable
• JDE Software
• Microsoft Office
• Vendor Management
• Invoice Processing
• Data Entry

• Administrative
• Construction
• Finance & Accounting

Minimum education

College diploma

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week