Medical Administrative Assistant

Job summary

The role involves managing daily administrative operations, including patient scheduling, medical record maintenance, and coordinating information flow within the office. The assistant also handles data entry, supply inventory, and ensures compliance with patient privacy requirements.

Job details

Position: Medical Administrative Assistant. Location: 202, 10126-120 Avenue, Grande Prairie, AB T8V 8H9, Canada. Salary: $35.90 – $37.50 per hour. Job Type: Full-Time, Permanent. (30 -40 hours per week) Work Location: On-site only. Shift Schedule: Morning, Day, and Evening Shifts. Job Summary We are seeking a dedicated and organized Medical Administrative Assistant to join our healthcare team in Grande Prairie, Alberta. The successful candidate will be responsible for supporting daily administrative operations, ensuring efficient patient service, maintaining confidential medical records, and assisting healthcare professionals with office coordination. Key Responsibilities Coordinate the flow of information within the medical office. Interview patients to obtain and update medical case histories. Schedule, confirm, and manage patient appointments. Train staff on office procedures and the use of current software systems. Maintain and organize filing systems and medical records. Order office and medical supplies and maintain inventory levels. Determine and establish office procedures and administrative routines. Enter, format, and prepare electronic medical reports, correspondence, spreadsheets, and other documents for review. Initiate, maintain, and update confidential medical files and records. Prepare draft agendas for meetings and record, transcribe, and distribute meeting minutes. Perform accurate data entry and administrative support tasks. Ensure compliance with privacy and confidentiality requirements in handling patient information. Qualifications Degree, Diploma, or equivalent combination of education and relevant experience. Medical Office Administration or Healthcare Administration education is considered an asset. Experience Requirements Minimum 1 to 2 years of experience in an administrative or medical office environment. Experience working in a healthcare setting will be considered an asset. Skills And Competencies Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office applications and office management software. Ability to maintain confidentiality and handle sensitive information. Strong attention to detail and accuracy. Ability to work independently and as part of a team in a fast-paced environment. Qualified candidates are encouraged to apply with their updated resume and supporting documents.

What you’ll do

The role involves managing daily administrative operations, including patient scheduling, medical record maintenance, and coordinating information flow within the office. The assistant also handles data entry, supply inventory, and ensures compliance with patient privacy requirements.

Requirements

Candidates need a degree, diploma, or equivalent experience, with a preference for education in Medical Office or Healthcare Administration. A minimum of 1 to 2 years of experience in an administrative or medical office environment is required.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Time Management
• Verbal Communication
• Written Communication
• Microsoft Office
• Office Management Software
• Confidentiality
• Attention To Detail
• Data Entry
• Patient Scheduling
• Medical Record Maintenance
• Office Coordination

Job areas

• Healthcare
• Administrative