Administrative Assistant

Job summary

Organize and maintain administrative and financial records, compile statistics, support reporting, and improve digital filing and administrative systems. Provide administrative and research support for strategic planning and funding, prepare meeting materials and notes, track deadlines, and assist with scheduling and correspondence.

Job details

We're Hiring: Administrative Assistant Position: Part-time, three-month contract, with possibility of extension Hours: 15–20 hours per week Regular Work Hours: Flexible within standard operating hours (Monday–Friday, 9:00 AM–5:00 PM). Occasional evening or weekend availability may be required. Some flexibility in scheduling is possible based on mutual agreement. Compensation: 21.50–23.50 per hour, reflective of experience and relevant expertise. Start Date: November 30, 2026, or as soon as possible Location: Goulbourn Museum, 2064 Huntley Road, Ottawa ON K2S 1B8 (Primarily on-site; hybrid arrangements may be considered depending on project needs and scheduling.) Reports to: Acting Executive Director Application Deadline: Sunday, November 22, 11:59 p.m. About Goulbourn Museum The Museum is located on the traditional, unceded territory of the Algonquin Anishinàbeg. Housed in Goulbourn Township’s former Town Hall, built in 1872, Goulbourn Museum explores the area’s evolving history and the people, communities, and experiences that have shaped it over time. About the Position Goulbourn Museum is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of the Museum. Working with the Acting Executive Director and Museum staff, the successful candidate will help improve administrative systems, organize records, coordinate information, and support reporting, funding administration, and general operations. This position is well suited to someone who enjoys organizing information, improving administrative processes, and contributing to a community-focused heritage organization. Key Responsibilities Reporting and Statistics: Collect and compile departmental statistics, maintain tracking systems, and assist with preparing information for required reports. Records Management: Organize, scan, and maintain administrative records; improve digital filing practices; and assist with documenting records-retention requirements. Strategic Planning and Funding: Provide research and administrative support for the Museum’s 2027 Strategic Plan, project planning, funding applications, and grant reporting. Board and Meeting Support: Prepare meeting materials, take notes at staff meetings, maintain action-item lists, and assist with coordinating reports and documentation for Board meetings. Financial Administration: Organize financial records, receipts, invoices, and supporting documentation. Scheduling and General Administration: Maintain calendars, track deadlines, coordinate requests, assist with routine correspondence, and support other administrative priorities as required. Qualifications and Skills Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities, work independently, and meet deadlines. Proficiency with Google Workspace, spreadsheets, word-processing software, and common office technology. Experience with administration, records management, reporting, data entry, or administrative systems is an asset. Experience in a museum, nonprofit, cultural, heritage, or community organization is an asset. Ability to handle confidential information with discretion. Term and Compensation This is a three-month contract at 15–20 hours per week, with the possibility of extension based on operational needs and available funding. Compensation is 21.50–23.50 per hour, subject to approval by the Goulbourn Museum Board of Directors. To Apply Qualified applicants should submit a single PDF file containing their CV and a letter of interest to the Museum’s Manager, Sarah Holla, at manager@goulbournmuseum.ca, with the subject line “Application: Administrative Assistant” by 11:59 p.m. November 22, 2026. The letter of interest should briefly outline the applicant’s knowledge of Goulbourn Museum, demonstrate an understanding of the position, and address relevant qualifications and experience. Mailed, faxed, and late applications will not be considered. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. General Information Goulbourn Museum is an equal opportunity employer. Offers of employment will be conditional upon satisfactory reference checks. Please note that there is no public transportation to the Museum site.

What you’ll do

Organize and maintain administrative and financial records, compile statistics, support reporting, and improve digital filing and administrative systems. Provide administrative and research support for strategic planning and funding, prepare meeting materials and notes, track deadlines, and assist with scheduling and correspondence.

Requirements

Candidates should have strong organizational skills, attention to detail, excellent written and verbal communication, and the ability to manage priorities independently and meet deadlines. Proficiency with Google Workspace, spreadsheets, word-processing software, and common office technology is expected; relevant administrative or records experience and experience in a museum, nonprofit, cultural, heritage, or community organization are assets.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Time management · Preferred
• Google Workspace · Preferred
• Reporting · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Attention To Detail
• Written Communication
• Verbal Communication
• Time Management
• Independent Work
• Deadline Management
• Google Workspace
• Spreadsheet Software
• Word-Processing Software
• Records Management
• Reporting
• Data Entry
• Administrative Systems
• Confidentiality

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting