Office Administrator

Join the GDI Team! One provider. One solution. All your facility maintenance services. GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI and our customer’s businesses. With almost a century of facility service experience, state of the art business practices, environmentally friendly processes and supplies and an established global reputation, we offer unrivaled client experience and satisfaction. The Office Administrator will primarily be involved with daily administrative duties such as reception, coordinating deliveries/mailings, answering phones and assisting as required. They will also be involved with invoicing/billing of our accounts and clients. Schedule: Full Time Summary of Position: * Cultivate a culture that promotes inclusion, innovation, productivity, and collaboration. * Build strong relationships, listen intently, and utilize clear & transparent communication. * Answer all incoming telephone calls & be the first point of contact to our customers. * Arrange and handle monthly staff orders for office supplies. * Distribute daily incoming mail & take care of all outgoing mailings. * Maintain company contacts. * General filing and photocopying. * Training team members on policies and work procedures * Inputting information into the computer * Help management on projects * Schedule staff hours * Input payroll * Other tasks as assigned Qualifications: * Successful candidates will have a high school diploma with at least 1 year of experience as an office administrator. Further consideration will be given to those with post-secondary education/business training. * Exemplary written, verbal and computer-oriented communication skills. * Strong customer service, accounts payable and receivable skills. * Strong overall computer and internet skills. * Advanced knowledge of MS Office suite preferred, Excel is mandatory. * Strong organizational and multitasking skills. Must be able to pass a Criminal Record Check. GDI Services (Canada) LP is committed to accommodating applicant’s with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

The Office Administrator will manage daily administrative tasks including reception, answering phones, coordinating mail and deliveries, and assisting with general office support. Additionally, they will be responsible for invoicing, billing clients, inputting payroll, and scheduling staff hours.

Candidates must possess a high school diploma and at least one year of experience as an office administrator, with post-secondary education being a plus. Essential qualifications include strong communication skills, proficiency in MS Office (Excel mandatory), and proven skills in customer service, accounts payable, and receivable.

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative Duties
• Invoicing
• Billing
• Telephone Etiquette
• Mail Handling
• Filing
• Photocopying
• Data Entry
• Payroll Input
• Scheduling
• Customer Service
• Accounts Payable
• Accounts Receivable
• MS Office Suite
• Excel

• Administrative
• Customer Service & Support

Minimum education

High school

Minimum experience

1+ years

Posting language

English

Working hours

40 hours per week