Office Administrator

Job summary

Company Description Forté Law Droit, based in Moncton, New Brunswick, specializes in providing high-quality legal representation in personal injury, criminal law, family law and general litigation cases. The firm is dedicated to delivering exceptional service to clients and maintaining the highest standards of legal practice. With extensive expertise and a client-focused approach, Forté Law Droit has built a reputation for trusted and reliable counsel in the community. Role Description This is a full-time, on-site role for an Office Administrator located in Moncton, NB. The Office Administra…

Job details

Company Description Forté Law Droit, based in Moncton, New Brunswick, specializes in providing high-quality legal representation in personal injury, criminal law, family law and general litigation cases. The firm is dedicated to delivering exceptional service to clients and maintaining the highest standards of legal practice. With extensive expertise and a client-focused approach, Forté Law Droit has built a reputation for trusted and reliable counsel in the community. Role Description This is a full-time, on-site role for an Office Administrator located in Moncton, NB. The Office Administrator will oversee the daily operations of the office, ensuring everything runs smoothly and efficiently. Key responsibilities include managing office equipment, assisting with administrative tasks, coordinating schedules, maintaining records, and providing excellent client support. The role will also involve supporting the legal team with office administration tasks to facilitate their workflows and maintain an organized environment. Qualifications Proficiency in Administrative Assistance and Office Administration tasks Familiarity with handling and operating Office Equipment such as copiers, scanners, and other tools Strong Communication skills for internal coordination and client interaction Exceptional Customer Service skills to provide a positive experience for clients Ability to work independently and maintain an organized workspace Detail-oriented with excellent time management and multitasking abilities Working knowledge of office management software and tools is a plus Previous experience in the legal field or similar office environment is an asset Duties Handle incoming phone calls, emails and inquiries, providing excellent client support. Maintain and organize filing systems, ensuring all documents are accurately filed and easily accessible. Assist in managing office supplies and inventory, placing orders as necessary. Utilize our accounting software for basic bookkeeping tasks, including invoicing and payment processing. Perform clerical duties such as data entry, proofreading documents, and preparing reports. Coordinate appointments and schedules for staff members, ensuring optimal time management. Skills Strong organizational skills with attention to detail in managing files and documentation. Proficient in using phone systems for effective communication. Experience in a legal office setting is preferred but not required. Familiarity with FileVine, Soluno, or other legal software is a huge asset. Excellent client support skills, demonstrating professionalism in all interactions. Ability to proofread documents for accuracy and clarity. Strong clerical skills with proficiency in Microsoft Office Suite or similar software. If you are a motivated individual looking to contribute positively to a dynamic team environment, we encourage you to apply for this rewarding opportunity as an Office Administrator.

What you’ll do

The Office Administrator will oversee the daily operations of the office, ensuring everything runs smoothly and efficiently. Key responsibilities include managing office equipment, assisting with administrative tasks, coordinating schedules, maintaining records, and providing excellent client support.

Requirements

Candidates should have proficiency in administrative assistance and office administration tasks, along with strong communication and customer service skills. Previous experience in the legal field or a similar office environment is an asset.

Listed skills

• Dedicated · Preferred
• Software · Preferred
• Customer service · Preferred
• Organized · Preferred
• Client · Preferred
• management · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Time · Preferred
• Administrative · Preferred
• Reliable · Preferred
• Customer · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Assistance
• Office Administration
• Communication
• Customer Service
• Organizational Skills
• Time Management
• Multitasking
• Clerical Skills
• Microsoft Office Suite
• FileVine
• Soluno
• Proofreading
• Basic Bookkeeping
• Data Entry
• Client Support
• Office Equipment Operation