Administrative Assistant - Office

Job summary

The role involves managing general office operations, including scheduling appointments, handling correspondence, and greeting visitors. Additionally, the assistant is responsible for basic bookkeeping, managing accounts receivable, and preparing shipping documents.

Job details

Overview Languages English Education Secondary (high) school graduation certificate or equivalent experience Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Open and distribute mail and other materials Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Perform basic bookkeeping tasks Prepare bills of lading, invoices and other shipping documents Manage accounts receivable Experience and specialization Computer and technology knowledge Sage Accounting Software MS Excel MS Outlook MS Word Database software Accounting software MS Office Adobe Acrobat Reader Computerized bookkeeping system Technical terminology Financial Business Additional information Transportation/travel information Own transportation Work conditions and physical capabilities Work under pressure Attention to detail Repetitive tasks Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Reliability Time management Accountability Quick learner Benefits Health benefits Health care plan

What you’ll do

The role involves managing general office operations, including scheduling appointments, handling correspondence, and greeting visitors. Additionally, the assistant is responsible for basic bookkeeping, managing accounts receivable, and preparing shipping documents.

Requirements

Candidates must have a high school diploma or equivalent and 3 to 5 years of relevant experience. Proficiency in MS Office and accounting software like Sage is required, along with the ability to work under pressure with minimal supervision.

Benefits

• Health Benefits • Health Care Plan

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• Accounts receivable · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• scheduling · Preferred
• invoicing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Data Entry
• Bookkeeping
• Accounts Receivable
• Scheduling
• Proofreading
• Filing Systems
• Invoicing
• Time Management
• Multitasking
• Oral Communication
• Written Communication
• Organization

Job areas

• Administrative
• Finance & Accounting
• Manufacturing
• Food & Beverage