Administrative Assistant

Job description: Accounts Receivable & Administrative Assistant Job Description The Accounts Receivable & Administrative Assistant plays a key role in supporting the financial operations and daily administrative needs of the business. This position works closely with the business owner and management team, ensuring timely collections, accurate processing, and smooth office coordination. The ideal candidate is professional, organized, resourceful, and capable of working independently in a fast-paced environment. Key Responsibilities - Accounts Receivable & Collections Conduct collection activities diligently, courteously, and professionally. Ensure all customers pay within their approved credit terms. Monitor customer accounts to ensure balances remain within approved limits. Prepare and send customer statements and invoices. Follow up on outstanding accounts and maintain accurate communication logs. Credit Checks & Account Setup Receive, review, and process credit applications. Gather and verify company information through public records, directories, and references. Contact credit references to confirm financial stability. Prepare credit assessment reports for management review. Payables Support (Installer & Supplier Invoices) Accurately review, verify, and process installer and supplier invoices in a timely manner. Ensure proper documentation and coding for accounting records. Administrative Support Work closely with the business owner to manage and update calendars, schedule appointments, and coordinate both professional and occasional personal errands. Assist with meeting preparation, including taking accurate and organized meeting notes. Prepare bank deposit slips, complete daily bank deposits, and manage petty cash. Answer and direct incoming phone calls to the appropriate staff member. Warmly greet customers and visitors entering the showroom. Provide assistance to customers calling with general inquiries. Coordinate event and meeting bookings as required. Maintain inventory of office and store supplies, including coffee cart items, paper products, and warehouse essentials; restock as needed. Manage credit card receipt reconciliation. Prepare cheques and other financial documents as needed. Perform miscellaneous administrative duties as assigned to support the team and daily operations. Qualifications Available to work Monday to Friday. Valid driver’s license with minimum 3 years of driving history and proof of insurance. Proficient in Microsoft Office (especially Excel) and Google Workspace. Strong communication skills with a professional and friendly demeanor. Able to work independently with minimal supervision. Highly organized, detail-oriented, and reliable. Analytical thinker with the ability to problem-solve quickly. Positive attitude, resourceful, and people-oriented. Compensation Annual salary: $45,000 based on experience Job Type: Full-time temporary with an opportunity to move into another postion within the company Work Location: In person

The role manages accounts receivable, collections, and credit checks to ensure financial stability and timely payments. Additionally, it provides comprehensive administrative support, including calendar management, office coordination, and customer reception.

Candidates must be proficient in Microsoft Office and Google Workspace with a valid driver's license and at least 3 years of driving history. The position requires a professional demeanor, the ability to work independently, and availability from Monday to Friday.

• Time managementPreferred
• CollectionsPreferred
• Customer servicePreferred
• Problem solvingPreferred
• OrganizationPreferred
• Google WorkspacePreferred
• Detail-orientedPreferred
• Microsoft ExcelPreferred
• Accounts receivablePreferred
• Office AdministrationPreferred
• Communication SkillsPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Collections
• Credit Assessment
• Invoice Processing
• Calendar Management
• Microsoft Excel
• Google Workspace
• Office Administration
• Bank Deposits
• Customer Service
• Communication Skills
• Problem Solving
• Organization
• Detail Oriented
• Time Management
• Financial Documentation

• Administrative
• Finance & Accounting
• Retail
• Customer Service & Support

Minimum experience

0+ years

Apply by

Feb 28, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available