Office Administrator

Company Description FLINT is a leading service provider in Canada's energy and industrial markets. We offer full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world. Job Description The Office Administrator provides front-desk coverage and day-to-day administrative support to logistics and site management teams. This role acts as a central point of coordination, supporting site operations through document control, scheduling, travel logistics, and general administrative tasks while ensuring smooth communication between internal staff , external partners & field staff. What would you be doing? Act as the first point of contact for visitors, phone calls, and general inquiries, maintaining a professional front-desk presence. Provide administrative support to logistics and site managers, assisting with day-to-day operational tasks. Assist with travel arrangements, accommodations, and transportation coordination for site personnel. Prepare, track, and distribute site documentation, reports, and correspondence. Maintain accurate records, filing systems, and data entry within internal systems. Perks of the job Paid vacation Competitive compensation Qualifications Adaptable to dynamic environments, with strong multitasking abilities and attention to detail. 1-3 years experience in an office based admin role. Proficient with Microsoft Suite (Microsoft Word, Excel etc,.) Excellent verbal and written communication skills, able to liaise with all organizational levels. Proven ability to prioritize tasks and meet deadlines effectively. Additional Information This position has been identified as a safety-sensitive position and will require completion of drug and alcohol testing. Candidates shortlisted will be required to complete the Profile TRAITS Survey. The purpose of the TRAITS Survey tool is to assist FLINT in understanding individuals' behaviours and supporting the best use of their strengths, abilities, and potential. Our Commitment to Our People When you join FLINT, we make these promises: Your work will matter. The projects you'll help build will serve communities for generations. Your growth is our priority. We'll invest in your development and create paths for advancement. Your voice will be heard. Your experience and ideas will shape how we tackle challenges. Your team will support you. You'll work with people who want to see you succeed. Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better. Shape Your Future. Strengthen Your Craft. Leave A Legacy. Please click here to view our Recruitment Privacy Notice. Position Type: Permanent

The Office Administrator provides front-desk coverage and administrative support to logistics and site management teams. Key duties include coordinating travel, managing site documentation, and acting as the primary point of contact for visitors and staff.

Candidates need 1-3 years of experience in an office administration role and proficiency in the Microsoft Office Suite. Strong communication skills and the ability to multitask in a dynamic environment are essential.

• Paid Vacation • Competitive Compensation

Identified from the job description. Confirm important requirements above.

• Front-desk Management
• Administrative Support
• Document Control
• Scheduling
• Travel Logistics
• Microsoft Word
• Microsoft Excel
• Communication Skills
• Multitasking
• Data Entry
• Prioritization
• Record Keeping

Minimum experience

2+ years