Office Administrator

Office Administrator Location: Mississauga, ON Employment Type: Full-Time, Permanent Work Arrangement: On-Site Salary: $55,000–$65,000 per year, based on experience and qualifications About the Role Federal Screen Products is seeking an experienced and highly organized Office Administrator to fill an existing vacancy within our team. This position plays a key role in supporting daily office operations, maintaining accurate records, coordinating administrative activities, and providing support across our Mississauga and Guelph locations. The successful candidate will be professional, detail-oriented, proactive, and comfortable working in a fast-paced environment. Key Responsibilities Serve as the first point of contact for visitors, incoming calls, and general correspondence. Coordinate meetings, calendars, boardroom bookings, mail, and courier shipments. Maintain company records, employee lists, schedules, directories, and administrative reports. Scan, organize, and maintain work orders and company documentation. Maintain office, stationery, kitchen, and workplace supplies. Support NOVAtime administration, including employee timekeeping and work order assignments. Manage employee timecards, key fobs, alarm codes, and building access records. Coordinate confidential shredding and other office services. Assist with company vehicle administration, including CVOR documentation, licensing, inspections, and maintenance. Support fire drills, emergency documentation, and workplace health and safety initiatives. Coordinate company events and employee engagement initiatives. Provide administrative support to various departments and assist with special projects as required. Qualifications Minimum 5 years of administrative experience, preferably within a manufacturing or industrial environment. Diploma in Office Administration, Business Administration, or a related field preferred. Proficiency in Microsoft Office; experience with NOVAtime or a similar timekeeping system is an asset. Strong organizational, communication, and multitasking skills. Excellent attention to detail with a high level of professionalism and confidentiality. Ability to work independently and manage multiple priorities in a fast-paced environment. Why Join Us? This is an opportunity to take on a diverse administrative role where you will work closely with multiple departments and play an important part in supporting the day-to-day operations of our organization. If you are an experienced administrative professional who takes pride in staying organized, supporting others, and keeping operations running smoothly, we encourage you to apply. Federal Screen Products is committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request throughout the recruitment and selection process.

The Office Administrator supports daily operations by managing correspondence, coordinating meetings, and maintaining company records across multiple locations. Key duties include overseeing employee timekeeping, vehicle administration, and workplace health and safety initiatives.

Candidates must have a minimum of 5 years of administrative experience, preferably in a manufacturing or industrial setting. A diploma in Office Administration or Business Administration and proficiency in Microsoft Office are preferred.

• Attention to detailPreferred
• CommunicationPreferred
• Office AdministrationPreferred
• MultitaskingPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Microsoft Office
• NOVAtime
• Timekeeping
• Record Maintenance
• Calendar Coordination
• Communication
• Multitasking
• Attention To Detail
• Confidentiality
• Vehicle Administration
• Health And Safety Coordination

• Administrative
• Manufacturing

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Oct 1, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available