Executive Assistant

July 26 2021
Industries Construction, Maintenance
Categories Administrative, Clerical, Executive Assistant
Regina, SK

About the Role:

Reporting to the President, the Executive Assistant will serve as a confidential secretary to the President, and act as a liaison between the Association and outside agents. In addition to general administrative work, the Executive Assistant will be in charge of scheduling meetings, taking minutes during meetings, producing reports or presentations, and providing internal and external event management.

The Executive Assistant role is well suited to an experienced senior administrator with a positive, professional demeanor and who thrives in a high paced environment. This individual will have hands on experience in an Executive Assistant role, including experience working with a Board of Directors, collaborating with a management team and coordinating events.  The ability to handle multiple tasks/projects, balance competing deadlines, collaborate with others, and effectively communicate will be key to success in this role.

Responsibilities

  • Serve as confidential secretary to the President, exercising independent judgement in performance of a wide variety of administrative and clerical duties.
  • Provide support to the Board of Directors and its committees, including coordination of meetings, preparation of meeting materials and reports, accurately record and prepare minutes, and assistance with annual board member requirements, and the onboarding of new Board members.
  • Assist the President in maintaining effective communications with the Board of Directors, members, Saskatchewan Workers' Compensation Board, and Association staff.
  • Utilize effective event management skills to coordinate and plan Association events for both internal and external stakeholders.
  • Maintain records and documents, including the maintenance of central files and required manuals.
  • Collaborate with needed parties to complete assigned projects; research and provide information on subjects as required.
  • Other duties will include tracking of events, subscriptions and memberships, and managing annual employee clothing orders.
  • Other related duties as required.

Qualifications

  • Business Administration certificate or related field of study.
  • Three years senior administrative experience including experience in an Executive Assistant capacity.
  • Experience working with a board of directors, event management and project management are strong assets.
  • Experience working in a not-for-profit organization would be beneficial.

​Competencies

  • Effective customer service, interpersonal and communication skills.
  • Exercise good judgement in recognizing scope of authority and discreetly handle confidential and politically sensitive matters.
  • Ability to be adaptable, accepting of change, attentive to detail, quick to respond, consistent, professional and personable.
  • Excellent planning and organizational skills including the ability to prioritize and effectively manage time.
  • Ability to work independently and within a team environment.
  • Effectively interpret and apply Association policies and procedures relating to assigned activities.
  • Exceptional command of English grammar, spelling, punctuation, and sentence structure;
  • Effective computer literacy skills, including comprehensive working knowledge of Microsoft Office Suite and video conferencing software.

APPLICATION

This position posting will remain open until filled, however those interested are encouraged to apply by July 15, 2021.

To apply, please visit: https://www.ziprecruiter.com/job/8b25b712

For all position inquires please contact Heidi Tiller, People Services Manager at 306-525-0175 ext. 264 or *******@**********.**.

Thank you for your interest in this career opportunity, only those selected for the interview process will be contacted.

Compensation Information

Annual salary: $50,535 - $75,800

In 2019, the  Saskatchewan Construction Safety Association (SCSA) was proud to be recognized as one of Saskatchewan's Top Employers. The SCSA is a high-performance organization with talented and dedicated employees who are passionate about safety. The SCSA is always open to receiving resumes from talented people who thrive in a challenging environment built on teamwork and respect. If you are looking to build a career in the health and safety industry, and want to excel at a job that is both demanding and rewarding, the SCSA would like to hear from you.

The SCSA is an equal opportunity employer that offers competitive wages and total compensation to their employees. Some of the many benefits include:

  • Paid vacation and sick leave.
  • Professional development opportunities.
  • Employer paid benefits.
  • To support and encourage work-life balance, the SCSA also offers a formal earned day off program. Have every other Friday off!

ABOUT THE SCSA:
The construction industry funds the SCSA to provide cost-effective, accessible safety training and advice.  The SCSA aims to reduce the human and financial cost of injuries.  Registered March 22, 1995, the SCSA is, since inception, committed to injury prevention. Serving almost 10,000 member companies, with business offices in both Regina and Saskatoon, the major business units of the association are:

  • Administration
  • Advisory Services 
  • Corporate Development
  • Corporate Services
  • Program Services
  • Training Services


The vision of the SCSA is to create the Safest Construction Environment in Canada through its mission of Constructing Safety Leadership.  

Our Values: 

  • Respect "We value people and promote a culture of fairness and inclusion"
  • Safety "Safety is top of mind in everything we do"
  • Adaptability "We are customer focused and responsive to the changing needs of our members"
  • Leadership "We are professional, socially responsible and committed to our mission"
  • Integrity "We do the right thing and always stand up for what is right"

For more information about SCSA visit, www.scsaonline.ca.

Apply now!

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