Administrative Assistant

Job Details RHA Job Number: RQ-00026207 Number of Vacancies: 1 Profession: Administration & Clerical Organization: Saskatchewan Health Authority Facility Name: PASQUA Department: MEDICAL ADMIN SUPPORT Employment Type: Permanent Employment Term: Full Time Posting Date: May 2, 2024 Closing Date: May 16, 2024 21:30 Hours of Work: Shift Information: 7.5 Hr Shifts 37.5 HRS/WK Job Description Reporting to the Manager, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a confidential nature, and assigned clerical functions for the Department.The Confidential Administrative Assistant is responsible for the efficient and effective operation of the Practitioner Staff Affairs office through accurate and timely execution of a variety of complex clerical and secretarial functions. The incumbent, exercising considerable initiative and with considerable attention to detail, carries out the duties and responsibilities of the position with minimal direction and day to day supervision. Job Qualifications Required Qualifications Graduate of a recognized business course. Computer skills including word processing, spreadsheets and databases. Experience with MS Office Pro (including MS Word, Excel, Outlook, Power Point and Access) and Visio. Medical Terminology an asset. Experience Five years secretarial experience required. Knowledge, Skills and Abilities Demonstrated ability to communicate effectively in oral and written English, to prepare responses to routine correspondence and to provide effective editing for draft materials presented for data entry. Demonstrated skill in effective time management. Demonstrates ability to operate a Windows operating system and extensive knowledge of extensive software such as MS Office Pro (including MS Word, Excel and Power Point), MS Outlook, Access and Visio. Demonstrates ability to take and transcribe minutes and to operate recording equipment. Demonstrates effective interpersonal and communication skills and the ability to deal with external contacts, physicians and staff at all levels of the organization. Extensive knowledge of business English grammar and punctuation. Extensive knowledge of office systems and management including confidential information systems. Sound knowledge of record keeping and reconciliation of finance, payroll and supply inventory records. With attention to detail, demonstrates the ability to exercise sound judgment in the performance of the above duties and to function with minimal supervision and direction in carrying out the responsibilities of the position. Working knowledge of medical terminology. Other Information Please submit a cover letter and resume when applying for this position. This position is located at the Regina General Hospital. Additional Information Geographic Location: REGINA GENERAL HOSPITAL Expected Start Date: May 27, 2024 FTE®: 1.00