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Senior Administrative Assistant, Private Investment and Enterprise Risk

August 19 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Administrative assistant, Executive Assistant
Montreal, QC

ABOUT US

We're one of Canada's largest pension investment managers, with CAD$204.5 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We create an environment that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced. (click here)

Do you have what it takes to  spot the edge?

We're seeking a Senior Administrative Assistant , reporting to the Managing Director and Head of Private Investment and Enterprise Risk, to be an active member of the team, supporting our senior leaders and initiatives by collaborating with internal colleagues and external contacts. At PSP, we embrace people that are eager to learn, ideate, and innovate: people who strive for excellence, challenge the status quo and seek alternative perspectives.

ABOUT YOUR ROLE

As a Senior Administrative Assistant , you'll:

General

  • Support Team head and coordinate all activities according to priorities such as agenda and calendar management, day to day operations coordination and communications with various stakeholders

  • Act as primary contact for external communications, this includes external organizations, coordination for speaking engagements, submissions, industry knowledge sharing and building on and increasing external reach

  • Implement and maintain reminder system for Board calendar, procedures and policies amongst other key documents

  • Proactively suggest ways to increase efficiencies and better use support tools (shared drives, collaboration tools, vacation calendars etc.)

  • Plan and coordinate internal and external meetings (emerging risks working group, peer meetings, committees, etc.)

  • Prepare documents and material for meetings

  • Act as main point for compliance with corporate requirements such as minimum holiday requirements and compliance processes

  • Assist in planning of travels, training or conferences and associated expenses

  • Ensure quality and consistency in documents for senior management committees and Board: assist in proofreading and formatting of Board documents (e.g. pre-trade or our sections of EMR)

  • Create and format memos and PowerPoints while maintaining library of core documents

Private Investments

  • Collect all finalized rating reviews, post-trade and Financial Institutions documents from team and prepare Risk Investment Committee (''RIC'') consent agenda, coordinating with Chief Financial and Risk Officer's executive assistant for RIC consent and rating changes

  • Gather and send applicable meetings notes to Chief Legal and Chief Financial and Risk Officers

  • Liaise with the Credit Investment team's assistant to coordinate availability and timing for New York Committees

  • Ensure document management and retention for all deal approbation for documents (e.g. syndicated co-investments or VC opportunities)

  • Update internal database platform with finalized documents or add new investments when funded Update alert lists (e.g. Moody's, S&P, Fitch) for new investments or disposals

WHAT YOU'LL NEED

  • Experience in a similar position, preferably in a financial or professional environment

  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) and the interest and capacity to learn and adapt to new technologies and tools

  • Excellent communications skills both written and spoken in English and French

  • Excellent team approach and high degree of flexibility to respond in a timely and positive manner to unexpected or urgent requests

  • Effective communicator and confident to interact with colleagues of all levels and ability to represent Senior Leaders in a professional manner

  • Aptitude for processing amounts of detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs

  • Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement

  • Demonstrates sound business acumen and understanding of group objectives and timeframes, ability to support team leaders

  • Capable of navigating in a fast-paced environment by displaying a high level of proactiveness, agility and accountability in meeting deadlines

  • Excellent ability to prioritize and multitask a wide range of concurrent responsibilities and tasks to support management

  • Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency

  • Ability to build and maintain a robust network

At PSP Investments, we offer a competitive total reward and benefits package that is designed to attract and retain key employees, reward performance and reinforce the business strategies and priorities. Beyond salary and incentive pay eligibility, your package includes:

  • Competitive matching defined contribution pension plan

  • Comprehensive group insurance plan (with coverage from day one)

  • Vacation days available on day one

  • Unlimited access to virtual healthcare services for you and your family

  • Generous and inclusive paid family leave policy for all caregivers

  • Investment in career development

At PSP, our goal is to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of our leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

This position is located at our Montreal offices.

Visit us on LinkedIn.

www.investpsp.ca

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