Provincial Secretary

The Order of Franciscan Friars Minor of Canada is a Roman Catholic religious community dedicated to living according to the values of St. Francis of Assisi: simplicity, compassion, service and respect for all creation. We are currently seeking a Provincial Secretary with solid experience to help us fulfill our mission and ensure the smooth running of daily activities of our Montreal office. This is a full-time position, five days a week, 35 to 40 hours per week.

Functions and responsibilities

• The Provincial Secretary is responsible for taking minutes of all meetings of the Provincial Council
• He/she works closely with the Provincial Minister in preparing the meetings of the Provincial Council (agenda, related documents, convocations, etc.)
• Handles correspondence with dioceses, the Order's General Curia and government bodies
• Conducts internal communications (with brothers, monthly bulletin, etc.) under the supervision of the Provincial Minister
• Safeguards the archives of the Provincial Secretariate
• Draws up the Acts of the Provincial Chapter and Capitulary Congress for elections and appointments
• Maintains relationships necessary to perform his/her functions with the Order's General Curia, other Franciscan Provinces, House Guardians, committees and services, diocesan chancelleries and the general public
• Consults external legal counsel on various points of law when requiring clarifications
• Occasionally represents the Province in dealings with religious communities, various organizations or groups
• Depending on needs and requests, the Provincial Secretary may take on special projects, sit on committees or help organize events

Skills and competencies required

• Minimum 10 years of experience in a senior management position
• Excellent French and English, both spoken and written, is essential
• Ability to exercise absolute discretion in handling private and confidential information
• Proven oral and written communication skills, with ability to interact with all levels of internal and external clients
• Strong capacity to prioritize and manage time effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel) and various IT applications and tools
• Versatility, flexibility, autonomy, attention to detail and open-mindedness are also important traits in this position
• Knowledge of religious communities, religion and canon law is an asset

The Provincial Secretary reports directly to the Provincial Minister and must be available for occasional travel within Canada.

The estimated salary range is $70,000+ per year. Candidates whose salary expectations fall outside this range are nevertheless encouraged to apply. We invite all interested candidates to forward their CV and cover letter to Rose Salkova at **********@*****.*** by May 30, 2025.