Executive Assistant

April 28 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Executive Assistant
Montreal, QC

With over 172,9 billion in assets under management as of March 31 2021, Fiera Capital, an independent firm, is one of Canada’s leading investment managers. We deliver customized multi-asset solutions across public and private market asset classes to institutional, financial intermediary and private wealth clients across North America, Europe and key markets in Asia. We strive to be at the forefront of investment-management science, and we are passionate about creating sustainable wealth for clients. Fiera Capital is recognized for our talented people. Our teams collaborate and seek to draw on the global industry’s most innovative and diverse offerings to craft strategies that meet the needs of any client, anywhere they are located.

Why join Fiera Capital:

• Inclusive workplace and diverse background of employees
• Growth and development opportunities
• Entrepreneurial industry-leading company with a purposeful mission
• Flexible work arrangements, competitive compensation and benefits
• Collaborative approach, innovative and culture of integrity
• Ambitious organization who strives for excellence

What we are looking for:

We are looking for a key resource in achieving the objectives of our Global Chief Human Resources Officer, Lyne Lamothe. The successful candidate will have several administrative management, support, day-to-day operations coordination, and general communications responsibilities. The role also involves making a solid contribution to the technological efficiency of the Human Resources team. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will have to understand business needs quickly and adapt to various contexts involving diverse stakeholders. If you are ambitious and want to work with a manager renowned for her impact on her teams and colleagues, this position is ideal for you!

Your responsibilities:

  • Provide high-quality administrative and operational support according to the given priorities
  • Screen, write and coordinate Lyne Lamothe’s inbound and outbound communications and act as her primary contact
  • Coordinate creating documents (Word, PPT), presentations, and reports (Excel) according to the business needs
  • Act as a trusted support person and coordinate all activities required to meet the demands of ongoing priorities, including agenda management
  • Coordinate strategic meetings and business meetings, write reports and keep agendas and priorities up to date
  • Contribute to the efficiency of the deliverables by coordinating all logistics and by proposing innovative ways to use administrative support technology (SharePoint, Share Drive, collaboration tools, and others)

Must have requirements to be successful in this role:

  • 7-10 years of prior experience in a similar executive assistant position
  • Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery
  • Being highly autonomous and having considerable initiative and a keen sense of versatility
  • Strong sense of responsibility and pride in a job well done
  • Excellent ability to understand issues, problem-solve and be highly adaptable
  • Strong business acumen and ability to work in a fast-paced, multi-tasking environment
  • Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic
  • Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions
  • Mastery of the Office Suite communication tools and the technological tools in administrative support
  • Perfectly bilingual, orally and in writing

The use of the masculine gender is solely to lighten the text and refers to both women and men.

Fiera Capital is committed to employment equity. Our people are our most valuable asset, and we aim to create an inclusive and equitable environment where everyone can reach his/her true potential.

Fiera Capital does not tolerate any form of discrimination or harassment. All personnel decisions, including hiring and promotion decisions, are based on merit, skills, performance, and business needs. We welcome applications from qualified individuals from a variety of backgrounds.

We thank all applicants for their interest in a career with Fiera Capital. We will contact only those selected for an interview.


Apply now!

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