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Administrative Coordinator

September 21 2020
Industries Vehicles (parts, sales, maintenance)
Categories Administrative, Clerical, Administrative assistant, Office Automation Technician, Office manager
Montreal, QC

OUR BRAND IS YOU!

UAP Inc. a Canadian company established since 1926, a subsidiary of GPC (Genuine Parts Company), is the North American leader in the distribution of replacement parts for automobiles (Napa Auto Parts) and heavy vehicles (Traction). Over the years, UAP has built its reputation by the quality of business solutions offered in the industry and especially by the diversity and added value of its products and service. UAP is first and foremost a team success, united in the same objective: excellence!

Administrative Coordinator

The Administrative Coordinator is responsible for assisting the Vice President Product Management in all aspects of the smooth operation of the department. The person must provide administrative support to the various departments and must ensure communications between all stakeholders: marketing department, product managers, procurement, price management, suppliers, sales network, store managers and other sectors of the company (operations, human resources, accounting, etc.).

If you want to be the link and the resource person between several departments while working within a multidisciplinary team, this opportunity corresponds to your aspirations.

Tasks:

  • Ensure the distribution of supplier revenues to the different entities of the company.
  • Ensure invoicing, payment of invoices, re-invoicing, consolidation of VISA accounts, follow-up of supplier payments and AX charges.
  • Provide support for administrative activities for the marketing team.
  • Maintain up-to-date supplier databases to facilitate communications at all times.
  • Translate or follow up with translation firms on communications and technical documents.
  • Assist the VP Product Management in the management of priorities, scheduling and daily logistics. Confirm appointments, reserve meeting rooms, plan travel (planes, hotels, rental cars, etc.), manage expense accounts.
  • Ensure the management and coordination of supplier agreements and any other legal documents.
  • Assist the VP and prepare presentations for the various committees.
  • Complete and follow up on human resources documents (hiring, departures, modifications). Maintains the register of absences and the vacation schedule.
  • Participate in the various team or inter-team meetings to draft and follow up on action plans.

Requirements

  • DEC in office automation
  • Minimum of 5 years of experience.
  • Excellent French and English (oral and written)
  • Strong command of MS Office suite and knowledge of Access an asset.
  • Basic knowledge of accounting.

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