Administrative Assistant
Req Id: 417754
At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world.
If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.
Corporate Services is at the centre of the action, providing the support that enables Bell's industry leadership. Our Corporate Security & Responsibility, Communications, Human Resources, Procurement & Value Creation and Real Estate teams work collaboratively to drive our corporate strategy forward.
Summary
Key Responsibilities
- Provide administrative assistance to supported Directors and management staff
- Manage and prioritize the Directors' calendar and set up of meetings and associated logistic
- Reading superior's messages and mail to establish response priorities
- Handle expense account for Directors
- Arrange / coordinate travel arrangements
- Coordinate weekly meetings for Directors and immediate managers including agenda, logistics, follow-ups and action items and take minutes
- Planning, organizing and coordinating internal meetings
- Processing inquiries and liaising with various departments and internal/external customers
- Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
- Order office supplies as well as handle phone and workstation requirements
- Prepare presentations, documents and other reports as needed as well as coordinate reports required by Directors.
- Vacation tracking for Directors
- Handle invoice payments
- Coordinate information gathering with the business units for the different Directors reports
- Makes travel and hotel arrangements
- Manage special projects as required during the year
Critical Qualifications
- Initiative and ability to work with minimum supervision
- Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
- Strong demonstrated PC skills ( MS Office - Excel, Word, PowerPoint, Outlook)
- Knowledgeable in APSS, Ariba and HR SAP System
- Ability to operate effectively under pressure
- Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
- Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
- Ability to learn quickly
- Outstanding attendance record
- Confidentiality / Discreet
- Highly developed sense of professionalism and ethics
Preferred Qualifications
- Post secondary education in a related field
- Three to five years of experience as an Administrative Assistant
Additional Requirements
The candidate must successfully go through a security background verification including, but not limited to, criminal, credit and reputational verifications.
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Adequate knowledge of French is required for positions in Quebec.
Additional Information:
Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Quebec : Montreal
Work Arrangement: Hybrid
Application Deadline: 05/03/2024
For work arrangements that are 'Hybrid', successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.
Please apply directly online to be considered for this role. Applications through email will not be accepted.
At Bell, we don't just accept difference - we celebrate it. We're committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.
Created: Canada , QC , Montreal
Bell, one of Canada's Top 100 Employers.