Administrative Assistant

July 19 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Administrative assistant, Executive Assistant
Montreal, QC

No other bank is doing what we do.

At BDC, we're devoted to Canadian entrepreneurs. We're also dedicated to our employees. Adaptable. Inspiring. Different. There's a reason we like to work here and we think you'll like it too.

POSITION OVERVIEW

This position is in charge of performing administrative duties including but not limited to the maintenance of various documents, assisting in the establishment of efficient databases, providing quality customer service, and supporting management by establishing workflow and coordinating agendas.

CHALLENGES TO BE MET

  • Perform tasks related to purchasing for Marketing & Communications, particularly the creation of purchase orders and the processing of invoices

  • Maintain an updated database of contracts and advise managers on best practices related to contracts, particularly for consultant and contingent workers

  • Organize complex meetings (e.g. multiple stakeholders, time zone differences, external guests, staffing interviews, etc.)

  • Support the Executive Assistant, including making IT and office services-related requests

  • Support onboarding of new employees, including scheduling orientation meetings and distributing reference materials (e.g. service offering, org charts, yearly marketing plan)

  • Coordinate certain details of speaking opportunities and writing projects including logistics and creation of briefs

  • Complete data entry in certain platforms (e.g. EPM)

  • Create and review expense reports for management team

  • Coordinate the reservation and distribution of corporate event tickets for head office

WHAT WE ARE LOOKING FOR

  • Two or three years of experience relevant to the Bank

  • Vocational or college diploma (DEP or DEC) in office techniques

  • Excellent knowledge of Microsoft Office (Word, Excel, Powerpoint)

  • Excellent administrative and organizational skills

  • Good time management / Priority setting 

  • Customer service focus

  • Excellent written and communication skills

  • Tact, diplomacy and discretion

  • Ability to work independently and under pressure

  • Creativity/Dependability

  • Team player

  • Bilingualism in both official languages is required

EQUAL OPPORTUNITY EMPLOYER
At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted

Apply now!

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