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Administrative Assistant, Temporary

June 15 2021
Industries Telecommunications
Categories Administrative assistant, Administrative, Clerical, Information technology
Montreal, QC

Req Id: 296251

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we’re revolutionizing how Canadians communicate.

If you’re ready to bring game-changing ideas to life and join a community that values bold ideas, professional growth and employee wellness, we want you on the Bell team.

Team Description:

Network provisioning is responsible for Wireline, Wireless and TV network components, including the Bell Media network, all of which come together to ensure Network achieves its goal: For the Bell networks to be recognized by customers as the Best networks in Canada and abroad. We are looking for an Administrative Assistant for 12-month contract.

Job Duties/Accountabilities:

  • Provide administrative assistance to 3 Directors and management staff
  • Manage and prioritize the Director’s calendar and set up meetings
  • Reading superior's messages and mail to establish response and priorities
  • Handle expense account for Directors
  • Arrange / coordinate travel arrangements
  • Coordinate weekly meetings for Directors and immediate managers including agenda, logistics, follow-ups and action items including taking minutes
  • Planning, organizing and coordinating internal meetings
  • Processing inquiries with various departments and internal/external customers
  • Manage HR files for the department; processes HR transactions in the SAP HR and ensure system accuracy
  • Order office supplies as well as handling equipment returns
  • Prepare presentations, documents and other reports as needed as well as coordinate reports required by Director
  • Vacation tracking for Directors
  • Handle invoice payments
  • Manage special projects as required during the year

Preferred qualifications/competencies:

  • Knowledgeable in APSS, Ariba and HR SAP System
  • Studies in secretarial or office automation would be an asset.

Critical Qualifications/Competencies:

  • Bilingual (English and French)
  • Initiative and ability to work with minimum supervision
  • Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
  • Strong PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
  • Ability to operate effectively under pressure
  • Strong oral and written communication skills; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests
  • Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
  • Ability to learn quickly
  • Outstanding attendance record
  • Confidentiality / Discretion
  • Highly developed sense of professionalism and ethics


Bilingualism is required (English and French); adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type: Management
Job Status: Temporary - Full time
Job Location: Canada : Quebec : Montreal
Application Deadline: 07/09/2021

Please apply directly online to be considered for this role. Applications through email will not be accepted.

At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at

Created: Canada, QC, Montreal

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