Administrative Secretary

Since 1996, the CIRION group, a contract research laboratory with a global reach, is experiencing a rapid and constant growth thanks to its specialized scientific research team. Located in Laval, in state-of-the-art laboratories, our employee talent, expertise, know-how, and innovation contribute to our success. Our laboratories have more than 80 researchers, life science graduates and employees whose main objectives are to contribute by their expertise to the advancement of life sciences.

Always in search of the best talents and passionate people such as us to join our team, we are currently looking for a person who held the position of an Administrative Secretary to fill this permanent full-time position.

If you are passionate about your profession and looking for new challenges, we are looking for an experienced person who can help us to reach new heights in a motivating and pleasant atmosphere.

We are convinced that our researchers and employees are the reason for our success, and we dedicated to offering an environment allowing our employees to grow professionally.  

Responsibilities:

Under the direction of the Executive Vice-President, the Administrative Secretary will provide a high level of support diligently, efficiently, and confidently to the management team for certain administrative tasks. The Administrative Secretary is also responsible for tasks specific to certain management aspects at the operational level:

• Jointly with the Human Resources department:
  • Support for recruitment procedures.
  • Support new employees onboarding process.
• Jointly with the Quality Assurance department:
  • Ensure the management of archived data (paper documentation and electronic records).
  • Manage the review and archiving of Standard Operating Procedures (SOPs) and ensure compliance with SOPs distribution and removal deadlines.
  • Maintenance of SOPs Masterlist and Archive Index.
• Management and publication of corporate documentation on CIRION's website and Intranet.
• Preparation of administrative documents according to templates and follow-up with the various teams to gather and organize the required information to complete the documents according to the defined deadlines.
• Updates on social media for the company in accordance with internal policies.

Qualifications :

• Diploma of College Studies (DEC) or Attestation of Collegial Studies (AEC) in secretarial studies, office automation or administration.
• Minimum of 3 years of relevant experience as an administrative secretary or similar position.
• Advanced computer and grammar skills, including a high proficiency in French and English (oral and written)
• Advanced knowledge and advanced working skills of Microsoft Office, specifically MS Excel, MS Office.

Key skills :

• Professionalism, diplomacy, discretion and confidentiality.
• Excellent organizational skills for customer service (internal and external) and for interpersonal communications (oral and written).
• Extreme thoroughness, attention to detail and analytical skills.
• Flexibility to work on several tasks at the same time, speed of execution, ability to meet agreed deadlines and prioritize work, and concern for quality.
• Dynamism, proactivity, and ability to work independently.
• Learning agility.

Interested candidates should submit their resume and a letter of introduction immediately to the following address: ***************@*******.*** with the reference RH2020-022. Competitive compensation is offered to the candidate who meets the selection criteria.

Only selected candidates will be contacted for an interview. The use of the masculine is only intended to lighten the text. We are an equal opportunity employer.