Bilingual Administrative Assistant

October 6 2021
Industries Non-profit organisation - NPO
Categories Administrative assistant, Administrative, Clerical
Gatineau, QC

Summary

The Administrative Assistant will report directly to the CEO and will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include budgeting, taking minutes during meetings and scheduling appointments. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

Core Competencies

  • Problem Solving
  • Accountability
  • Decision Making
  • Planning and Organizing
  • Communication
  • Teamwork

Job Duties

  • Provide administrative support to all departmental members.
  • Review and prepare documents, reports and other correspondence materials for the management team.
  • Courteously receive and screen all in-bound calls, emails, and visitors.
  • Coordinate departmental office activities.
  • Assist with email management.
  • Take and transcribe dictation notes and meeting minutes.
  • Maintain a high level of confidentiality in all interactions.
  • Assist with report and presentation preparation.
  • Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
  • Research and assist with requests.
  • Maintain and monitor office supply inventory levels.
  • Prepare travel arrangements with a keen attention to detail, where necessary.
  • Other duties, relevant to the position, shall be assigned as required.

Requirements

  • Must be bilingual, French and English.
  • Secondary School Diploma required.
  • Degree or diploma required.
  • Minimum 5 years’ experience as an Administrative Assistant, or relevant role.
  • Excellent use of various office-based software including Microsoft Office applications.

Work Conditions

  • Busy office setting.
  • Manual dexterity required to use desktop computer and peripherals.
  • Interacts with public at large.
  • Ability to conduct and attend presentations.
  • Sitting for long periods.
  • Repetitive work.
  • Overtime may be required.

Preference will be given to Indigenous candidates, please self-identify.

Interviews will be held by teleconference.

We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.

Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.

Apply now!

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