Administrative Assistant

We currently have an opening for an Administrative Assistant in our Charlottetown office.

• Prepares, reviews and edits a wide range of legal documents and correspondence of a confidential nature, transcribing dictation as needed;
• Creates and maintains a filing system; opens and closes files in a timely fashion. Performs conflict searches, external searches, and processes client intake forms;
• Manages incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
• Establishes and maintains a current calendar of events and a deadline reminder system for assigned lawyer(s) - arranges meetings and schedules appointments;
• Prepares statements of account (pre-bills), receipts incoming cheques and requests outgoing cheques, prepares lawyer expense claims and closes transactions;
• Acts as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal and government departments as requested;
• Where applicable, reviews court lists, posts/tracks time, and prepares and maintains clients' records (e.g. minute books);
• Other related and administrative duties as assigned.

• Degree or diploma in legal administration, business, office administration or an acceptable combination of education and experience;
• Two to three years of experience working in an office administration position;
• Above average proficiency in Microsoft applications including Word and Outlook; proficient in Microsoft PowerPoint and Excel;
• Excellent written and verbal communication skills;
• Organized approach to multitasking in a high activity environment;
• Ability to work independently as well as in a team environment;
• Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.