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Coordinator, Board

February 12 2020
Industries Non-profit organisation - NPO
Categories Administrative, Clerical, Executive Assistant, Office manager
Toronto, ON

The Coordinator, Board is responsible for providing administrative support to the Board of Directors, OMA Governance Committee, Resolutions Committee and certain Assemblies, administering and coordinating the activities of these groups and serving as the primary contact.


  • Coordinates Board meetings.

  • Develops the agenda.

  • Provides background information for the Chair to facilitate his/her meeting.

  • Gathers/distributes meeting documents.

  • Documents Board meeting minutes, action items, and related communication material.

  • Records and synthesizes Board discussions into meeting minutes.

  • Distributes the minutes, which are then kept as a legal document.

  • Documents and provides action items from Board meetings and follows up to ensure that items are complete.

  • Appropriately files and conducts record keeping as needed.

  • Provides information and documentation as required/requested to Board members.

  • Continuously communicates with OMA Staff and Board regarding potential/actual agenda items for Board meetings.


  • Undergraduate Degree in Business/Office Administration or equivalent;

  • 4-5 years relevant experience

  • Minute taking required.

Interested candidates should forward their cover letter and resume to the Human Resources Department using the following link:

Ontario Medical Association is an equal opportunity employer.  We will accommodate your needs under the Ontario Human Rights Code. network