Admin Assistant, Oceb

The Ministry of the Solicitor General, Ontario Provincial Police, and the Bureau Commander, Organized Crime Enforcement Bureau are seeking a qualified individual to join as an Administrative Assistant in the Guns & Gangs Unit. In this exciting, rewarding and challenging opportunity, you will provide clerical and administrative services for the Organized Crime Enforcement Bureau of the OPP ensuring the efficient daily operation of the office, while operating within standard operating policies, procedures, and practices.

Note: This is a twelve (12) month temporary assignment based in Toronto. The position to be filled is a temporary assignment with possibility for extension or permanency. Prior to submitting your resume/covering letter, please notify your manager of your intentions to apply to this competition. Regular employees are required to have manager approval. Successful candidate will return to their home position at the conclusion of the assignment. Only business related expenses will be provided. There are no provisions for relocation, accommodation or travel (including meals or vehicles) for this position. Exact dates are to be determined.

<>About Us:

The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.

The Organized Crime Enforcement Bureau is committed to crime prevention and the delivery of investigative excellence in support of our front line officers, our policing partners and justice sector stakeholders across jurisdictions so that we can continue to dismantle organized crime and enhance public safety.

The OPP Values promote always doing the right things for the right reasons, by:

• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this exciting, rewarding and challenging opportunity, you will provide clerical and administrative services for the Organized Crime Enforcement Bureau of the OPP ensuring the efficient daily operation of the office, while operating within standard operating policies, procedures, and practices.

How do I qualify?

Mandatory

• Ability to pass an OPP background/ security investigation.
• Typing at 40 wpm.

Knowledge, Skills and Abilities:

• Knowledge of office administration procedures and practices to provide support to Unit by completing all administrative and clerical duties including drafting correspondence, presentations, reports, and making purchases.
• Knowledge of retention schedules for effective records management.
• Knowledge of arithmetic to check overtime hour submissions and manage purchase orders.
• Knowledge and skill in the use of computers and software such as Microsoft Office; knowledge of graphics, database, and word processing programs to produce correspondence, reports, memoranda, presentations with graphics, and maintain records.
• Oral communication skills and courtesy to answer telephones, and to greet visitors both internal & external to the OPP, to respond to general inquiries from the public about the program area, to transfer calls to appropriate staff, to deal with hotel and travel agency staff when making travel and accommodation arrangements, and to set up/co-ordinate meetings. Listening skills when taking instructions from supervisor.
• Analytical skills to determine the most effective way to present material when typing correspondence, reports, charts and tables and to resolve problems by trying different layout formats or software packages.
• Ability to determine what tasks should be given priority when performing a variety of assignments with potentially conflicting deadlines in consultation with the Unit Commander.
• Ability to work cooperatively with other members of the unit on specific tasks or projects in a confidential environment.

Additional Information:

Interested applicants are encouraged to apply even if they do not meet every requirement in this job posting.

Application Instructions:

Resume / cover letter must be received no later than the closing date. Submit quoting WIN ID # (if applicable) and file # 24-092 showing how your qualifications, training and experience relate to the position to: S/Sgt Christopher Tucker.

Only those applicants selected for interview will be contacted.

Email: OPP.GNG.Hire@opp.ca

The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.