Rhq Finance & Admin Assistant
April 16 2024
Expected expiry date: April 30 2024
Industries
Public administration
Categories Administrative assistant,
Thunder Bay, ON • Full time
The Ministry of the Solicitor General, Ontario Provincial Police, and the Regional Commander, North West Region is seeking a qualified individual to join our Support Services team.
About Us:
The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
Ontario Provincial Police (OPP) North West Region (NWR) serves an area of 478,606 square kilometers. Our jurisdiction extends from the eastern border of Manitoba to the northern border of the State of Minnesota, to Hudson's Bay in the north and White River to the east. The region includes three districts (Kenora, Rainy River and Thunder Bay) and is divided between eastern and central time zones.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
• Interpersonal skills and ability to work in a team environment.
• Oral communication and interpersonal skills to explain processes and procedures, and provide information and clarification on financial transactions, reconciliations, and reports; to discuss and resolve discrepancies, omissions, etc. with detachment and unit staff (primarily Command Staff, Unit/Detachment Commanders and detachment administration clerks), regional personnel, and vendors, to greet the public, and interact with irate callers when performing reception duties; Oral communication and interpersonal skills to liaise with human resources and benefits representatives at GHQ on processing of pay and benefits; set up/coordinate meetings; and to collaborate with Business Administrator and Business Planner on recording of data/information and other financial matters.
• Written communication skills to prepare documents, reports and correspondence.
• Plans and prioritizes daily work with consideration of established deadlines.
• Exercises discretion, tact and diplomacy when dealing with Command Staff and senior managers; handling and composing confidential letters/memorandum/reports; and when responding to enquiries over the phone and counter.
Only those applicants selected for interview will be contacted.
Telephone: 807-632-4795
Email: nicole.margarit@opp.ca
The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.
About Us:
The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
Ontario Provincial Police (OPP) North West Region (NWR) serves an area of 478,606 square kilometers. Our jurisdiction extends from the eastern border of Manitoba to the northern border of the State of Minnesota, to Hudson's Bay in the north and White River to the east. The region includes three districts (Kenora, Rainy River and Thunder Bay) and is divided between eastern and central time zones.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
To provide financial, clerical, and administrative services to the Regional / Divisional Headquarters.How do I qualify?
Mandatory
• Ability to pass an OPP background/ security investigation.Knowledge, Skills and Abilities:
• Knowledge of and skill in computer operations, keyboarding and software, e.g. Ministry IFIS, CORPAY system, Accountable Advance System, to input data, update and maintain financial records/files, and produce ad hoc and regular financial reports. Microsoft Word, Excel and PowerPoint to type correspondence, prepare presentations and produce financial/statistical reports; and knowledge of specific software applications such as CPIC, PARIS, Niche, Cognos, Entrust/PKI, Access, and Government of Ontario Network (GONET - CORPAY) Program, DAR to process payroll transactions and generate staffing and crime reports. Knowledge of Parklane to ensure compliance on WSIB claims and WIN program to input, update and maintain attendance and leave data and prepare related reports• Interpersonal skills and ability to work in a team environment.
• Oral communication and interpersonal skills to explain processes and procedures, and provide information and clarification on financial transactions, reconciliations, and reports; to discuss and resolve discrepancies, omissions, etc. with detachment and unit staff (primarily Command Staff, Unit/Detachment Commanders and detachment administration clerks), regional personnel, and vendors, to greet the public, and interact with irate callers when performing reception duties; Oral communication and interpersonal skills to liaise with human resources and benefits representatives at GHQ on processing of pay and benefits; set up/coordinate meetings; and to collaborate with Business Administrator and Business Planner on recording of data/information and other financial matters.
• Written communication skills to prepare documents, reports and correspondence.
• Plans and prioritizes daily work with consideration of established deadlines.
• Exercises discretion, tact and diplomacy when dealing with Command Staff and senior managers; handling and composing confidential letters/memorandum/reports; and when responding to enquiries over the phone and counter.
Additional Information:
Interested applicants are encouraged to apply even if they do not meet every requirement in this job posting.Application Instructions:
Resume / cover letter must be received no later than 11:59 pm on the closing date. Submit quoting WIN ID # (if applicable) and file # 24-087 showing how your qualifications, training and experience relate to the position to: Nicole Margarit.Only those applicants selected for interview will be contacted.
Telephone: 807-632-4795
Email: nicole.margarit@opp.ca
The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.
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