Amended - Administrative Assistant

Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

Are you a highly organized and enthusiastic team player looking to showcase your administrative and financial skills? If so, consider this opportunity to make your mark in the Ontario Public Service and provide financial and administrative support to the Centre for Northern Forest Ecosystem Research within the Science and Research Branch of the Ministry of Natural Resources and Forestry.

The Centre for Northern Forest Ecosystem Research conducts applied research on the effectiveness and development of policies and practices in boreal ecosystems, biodiversity, species at risk, and application of social science to resource management.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide financial, human resources and administrative support
• track and monitor work planning, allocation management and financial in-year review processes
• provide customer service to internal and external clients

How do I qualify?

Financial knowledge and skills:

• You have experience monitoring accounts payable and receivable activities.
• You have the ability to identify variances and can take corrective action to amend errors.
• You have the ability to prepare financial reports and compile data for senior management using computer software.
• You have budgeting knowledge in order to prepare estimates for section programs.

Human resources knowledge:

• You have knowledge of payroll administration in order to track employee hours and prepare documents for a variety of staffing transactions.
• You have the ability to monitor staffing, such as expired contracts and leaves to ensure appropriate action is taken in a timely manner.

Administrative skills:

• You have experience scheduling meetings and preparing agendas and meeting minutes.
• You have the ability to organize and maintain staff information, digital filing systems, and contracts.
• You have knowledge of purchasing processes in order to obtain office supplies.
• You have the ability to receive and prepare outgoing mail while adhering to sensitive and confidential practices.

Customer service and communication skills:

• You demonstrate tact and good judgement in order to provide routine responses and information requests.
• You have the ability to greet visitors and answer phone calls per the OPS Customer Service Standards.
• You have interpersonal skills in order to work with internal, public and industry clients.
• You have experience composing, formatting and editing correspondence.