Clerk-receptionist

Division: Children's and Social Services
Department: Community Development
Initial Reporting Location: 199 Larch Street

Job Status: Limited position
Estimated Probable Duration: Up to seven (7) months (may be extended)
Number of Vacancies: 1
Affiliation: Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 6 - $24.89 to $29.27 per hour

The start date will follow the selection process.

This position is not eligible to work remotely.

Characteristic Duties: Under the direct supervision of the Co-ordinator of Children and Social Services Administration.

1. Respond to general enquiries from clients, the general public and agencies and refer to appropriate contacts.
2. Keep records as required. Arrange appointments and meetings as required.
3. Receive, pick-up, file and/or distribute documents as required.
4. Maintain filing system.
5. Perform keyboarding and data entry.
6. Organize, maintain and keep an inventory of stock forms and other office supplies.
7. Review case files for retention of materials for archives and destroy outdated material as directed.
8. Acquaint new employees and students with the Clerk-Receptionist job functions as required.
9. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
10. Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Satisfactory keyboarding skills (minimum 40 words per minute).
• Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
• Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. file maintenance, word processing, information input and retrieval).
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance and former employment history.
• Physical capability to operate a vehicle safely, possession of a valid driver’s licence and an acceptable driving record, will be considered an asset.