Executive Assistant to General Counsel

July 19 2021
Industries Public administration
Categories Administrative, Clerical, Administrative assistant, Executive Assistant
Pickering, ON

Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

Become an Executive Assistant to General Counsel with MPAC

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day. Learn more >

Here's what you will do as part of the team:

  • Receive, review and distribute all correspondence directed to the office of the General Counsel and follow up on all outstanding issues in a timely manner;
  • Respond to routine enquiries either verbally or in writing using discretion in the release of information;
  • Prepare documents, reports and presentations in a professional manner according to the specifications and adherence to MPAC standards;
  • Plan travel and meeting arrangements for the General Counsel and Associate General Counsel and the legal team as required;
  • Provide input into annual budgeting process and input budget information into SAP financial system;
  • Examine and process all expenditure documents, ensure compliance with relevant policies and procedures; and
  • Reconcile suppliers' Statements of Account, resolving any discrepancies as required.

Here's what you will need to succeed:

  • At least 5 years of administrative experience supporting senior management; with at least 2 years Executive Assistant experience;
  • General knowledge of budgeting and purchasing processes;
  • Advanced proficiency in all Microsoft Office suite applications: Word, Excel and PowerPoint;
  • Good organization, time management and communication skills;
  • Ability to pay great attention to detail and work under pressure; and
  • A team player, with a strong customer service orientation.

Nice to have:

  • Completion of a college/university program in Administrative or related studies;
  • Knowledge of administrative and expense related policies and procedures;
  • General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act);
  • Experience using an ERP/HRIS system (SAP preferred) and Data Tracking System; and
  • Legal experience and training, including the preparation of time-sensitive legal documents and materials.

What's in it for you:

  • Competitive compensation
  • Great corporate culture
  • Flexible work
  • Opportunity for growth
  • Strong focus on learning, professional accreditation and mentorship
  • Leading edge technology

Full time MPAC employees also enjoy: competitive benefits package, defined benefits pension plan, three weeks' vacation to start, parental leave top-up and more.

Additional Information:

Posting number: MPAC-199-21
Number of positions: 1
Location: Head Office, Pickering
Hours of work: 36.25 hours per week
Employment type: Full-time
Branch: Corporate Counsel
Department: Legal, Policy and Compliance
Position level and salary:  MPGC $52,194 - $65,242
Area of Search: Open

Ready to apply?

Click on the "Apply Online" icon, create your candidate profile and upload your resume and cover letter by July 28, 2021. Please note, only applications submitted through the Applicant Tracking System will be accepted.

Successful candidates will be required to undergo a background verification with Mintz Global Screening. By applying to this job posting, you are providing your consent to MPAC to share your name, email address and phone number with Mintz, to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC, should you be the successful incumbent.

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

Persons with disability who need accommodation in the application process or those needing job postings in an alternative format may email their request to careers@mpac.ca.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.

Stay connected:

   MPAC on LinkedIn

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   MPAC on YouTube

Apply now!

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