Administrative Assistant

ADMINISTRATIVE ASSISTANT

Location: 200-180 Kent Street, Ottawa Ontario.

Build your future at Minto!

Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training and diverse opportunities to grow your career.

Your offer will include:

• Competitive salary
• Annual bonus + benefits effective 1^st day + RRSP matching plan + 3 weeks' vacation
• Tuition reimbursement plans and professional development courses
• Employee recognition platform - Be rewarded by your colleagues for your contributions!
• Flexible summer hours
• Many exciting career opportunities

Your Role on our Team: The Administrative Assistant will provide needed administrative assistance to C-Suite Ottawa EAs (MCSI, MPI, MCC, Corporate Office/REIT).

In this role, you will:

• Invoices- Prepare & track purchase orders/cheque reqs: NewStar & Yardi, Invoices to AP to process payment and new vendor set up: NewStar & Yardi
• Expense Reports: Amex/Visa/Cash
• Prepare reports with receipts for approval: NewStar & Yardi
• Travel bookings: flights/train/rental cars/car service/hotel
• research/booking
• Manage incoming requests: distribution as required
• Maintain Sponsorship spreadsheet for sponsorships & memorial donations
• Prepare cheque reqs as required for approved sponsorships
• Various administrative tasks i.e. stationary orders, manage email distribution lists
• Assist with catering requests as needed
• Assist with meeting set up / tear down
• Back up for reception as required
• Special projects as required
• Assist with any other administrative duties that help the executive assistants perform their job effectively
• Social Committee member
• Season of Giving Ottawa Committee member

We would like you to have:

• Strong organizational skills
• Strong attention to detail
• Excellent communication
• Discretion and confidentiality
• Ability to multitask
• Proficiency in office software (Microsoft 365)
• Team Player

Our future is better together. Apply now and join us!

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.