Project Administrator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

We currently have an opening for an Project Administrator to join our Ottawa office. This position will suit any Administrative Assistant interested in taking on a new challenge and gain invaluable experience. If you are keen to challenge yourself in an extremely rewarding position whilst learning from some of the best within the industry, be sure to apply today!

OVERVIEW OF RESPONSIBILITIES:

• Ensure all information within the documentation is correct, up-to-date, and accurate.
• Review and update project-related documents and circulate them to internal and external teams as required.
• Copy, scan, and store all documentation associated with the assigned project.
• Ensure all templates used with the department conform to the Company standard.
• Maintain confidentiality around all sensitive information.
• Provide backup support and assistance to Managers, Project Managers, and Project Coordinators when required.
• Attend, contribute, and take meetings minutes in operational meetings such as project delivery meetings, staff meetings, and reviews.
• Assists in Project invoicing and collecting accounts receivable for Projects & Work Orders as required.
• Prepares Project Close-out documentation including O&M Manuals in both hard copy binders and electronic formats when required.
• Managing Calendars for manager(s).
• Manage and assist with quoting calendar and distribution of quoting requests.
• Review and approval of timesheet and expenses for the technicians.
• Perform data system entries such as setting up purchase orders for subcontractors, suppliers, and manufacturers, setting up work orders, and maintaining spreadsheets.

QUALIFICATIONS AND EXPERIENCE:

• 2+ years of administrative experience working in an office environment.
• Strong working knowledge across Microsoft Office products including Outlook, Word, Excel, PowerPoint, and MS Teams
• Strong attention to detail and organizational skills coupled with strong reading and writing skills.
• Clear and effective communication skills with the ability to develop long-lasting and sustainable productive working relationships with colleagues and external stakeholders.
• Driven individual with the ability to be adaptable and pivot when required.
• Resourceful individual with strong problem-solving skills. Capable of managing multiple tasks and priorities simultaneously
• Energetic individual who works effectively within a team, but also on their own initiative.
• Ability to pivot with urgent requests that arise.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGTBQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.