Detachment Admin Clerk
April 19 2024
Expected expiry date: May 10 2024
Industries
Public administration
Categories Writing, Correction, Translation
Fort Frances, ON • Full time
The Ministry of the Solicitor General, Ontario Provincial Police, and North West Region are seeking a qualified individual to join our Detachment. In this exciting, rewarding and challenging opportunity, you will provide administrative, clerical and court support to Detachment personnel in the co-ordination and processing of administrative services.
About Us:
The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
The Rainy River District Detachment has a compliment of 51 Constables, 6 Sergeants, a Staff Sergeant, an Inspector and 4 civilian employees and is responsible for policing the entire Rainy River District. Our Administrative Centre is located in Fort Frances and we have satellite detachments in the communities of Atikokan and Rainy River serving 10 municipalities and unorganized territory. A new detachment building opened in September of 2020 in Fort Frances. The District also has 9 First Nations communities that are policed by Treaty Three Police Service with which we enjoy an excellent working relationship and mutual support.
Highway 11 and Highway 71 are the main connecting links within the Rainy River District. There are two international Canadian/United States ports of entry located at Fort Frances and Rainy River connecting to their respective twin communities of International Falls and Baudette, Minnesota. The District of Rainy River has a population of approximately 18000 people, with the largest community being the Town of Fort Frances with 8500 citizens.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
• Knowledge of family, civil, provincial and criminal levels of judicial system, respective court processes and various court personnel, in order to respond to court related enquiries and complete various court documents.
• Knowledge of and skill in computer operation and software including Microsoft Word, Excel and PowerPoint to produce court documents, type correspondence, prepare presentations and produce financial/statistical reports..
• Oral communication skills to clarify the nature of requests from callers, relay messages, and respond to enquiries by providing detailed information, in person and by phone to agencies, companies, court and legal personnel, police services, and the public.
• Ability to exercise sensitivity, tact and diplomacy while greeting and responding to requests for information from individuals who are sometimes distraught, overly emotional or irate.
• Written communication skills to compose correspondence, prepare court documents, proofread a variety of documents, compile reports and summarize information.
• Ability to verify that court documents are complete and correct; obtain missing or correct information if necessary and modify a document or create a new document.
• Ability to identify and analyze the nature of enquiries or calls, some of which are confidential and/or sensitive in nature, gaining clarity of request, and determine how best to respond or whether to refer person to a uniformed officer or other personnel.
• Problem-solving skills to check and verify a variety of reports, forms, and documents for accuracy; follow-up and correct where appropriate.
• Interpersonal skills and ability to work in a team environment.
• Ability to plan and prioritize tasks on a daily basis.
Only those applicants selected for interview will be contacted.
Telephone: (807) 274-3322
Email: dereck.mclean@opp.ca
The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.
About Us:
The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
The Rainy River District Detachment has a compliment of 51 Constables, 6 Sergeants, a Staff Sergeant, an Inspector and 4 civilian employees and is responsible for policing the entire Rainy River District. Our Administrative Centre is located in Fort Frances and we have satellite detachments in the communities of Atikokan and Rainy River serving 10 municipalities and unorganized territory. A new detachment building opened in September of 2020 in Fort Frances. The District also has 9 First Nations communities that are policed by Treaty Three Police Service with which we enjoy an excellent working relationship and mutual support.
Highway 11 and Highway 71 are the main connecting links within the Rainy River District. There are two international Canadian/United States ports of entry located at Fort Frances and Rainy River connecting to their respective twin communities of International Falls and Baudette, Minnesota. The District of Rainy River has a population of approximately 18000 people, with the largest community being the Town of Fort Frances with 8500 citizens.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
To provide administrative, clerical and court support to Detachment personnel in the co-ordination and processing of administrative services.How do I qualify?
Mandatory
• Ability to pass an OPP background/ security investigation.Knowledge, Skills and Abilities:
• Knowledge of relevant sections of Federal and Provincial Statutes to communicate relevant information to the public, companies, agencies and ministry personnel.• Knowledge of family, civil, provincial and criminal levels of judicial system, respective court processes and various court personnel, in order to respond to court related enquiries and complete various court documents.
• Knowledge of and skill in computer operation and software including Microsoft Word, Excel and PowerPoint to produce court documents, type correspondence, prepare presentations and produce financial/statistical reports..
• Oral communication skills to clarify the nature of requests from callers, relay messages, and respond to enquiries by providing detailed information, in person and by phone to agencies, companies, court and legal personnel, police services, and the public.
• Ability to exercise sensitivity, tact and diplomacy while greeting and responding to requests for information from individuals who are sometimes distraught, overly emotional or irate.
• Written communication skills to compose correspondence, prepare court documents, proofread a variety of documents, compile reports and summarize information.
• Ability to verify that court documents are complete and correct; obtain missing or correct information if necessary and modify a document or create a new document.
• Ability to identify and analyze the nature of enquiries or calls, some of which are confidential and/or sensitive in nature, gaining clarity of request, and determine how best to respond or whether to refer person to a uniformed officer or other personnel.
• Problem-solving skills to check and verify a variety of reports, forms, and documents for accuracy; follow-up and correct where appropriate.
• Interpersonal skills and ability to work in a team environment.
• Ability to plan and prioritize tasks on a daily basis.
Additional Information:
Interested applicants are encouraged to apply even if they do not meet every requirement in this job posting.Application Instructions:
Resume / cover letter must be received no later than 11:59 pm on the closing date. Submit quoting WIN ID # (if applicable) and file # 24-122 showing how your qualifications, training and experience relate to the position to: Dereck Mclean.Only those applicants selected for interview will be contacted.
Telephone: (807) 274-3322
Email: dereck.mclean@opp.ca
The Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.
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