Administrative Assistant

Administrative Assistant

Brampton, ON

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant!

Your work environment at EXP

In this role, you will be a part of the Environmental team, based in Brampton, ON office reporting to the Manager of Environmental Services for Central Region.

What a day at EXP has in store for you

• Edit and format reports, proposals, and other technical documents.
• Compose and distribute meeting notes, routine correspondence, and reports.
• Coordinate meetings of staff, as requested.
• Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning.
• Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.
• Provide back-up/break coverage for reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail and couriers.
• Provide back-up support for other admin team and divisions as necessary.

What your experience looks like

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
• 1-2 years of office administrative experience
• Must have excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, Filemaker)
• Detail-oriented, organized multi tasker and can meet deadlines
• Maintains a high level of confidentiality
• Ability to thrive in a fast-paced and deadline oriented environment
• Professional, self-motivated and ready to take initiative
• Ability to work independently and in a team setting