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Service Coordinator

October 8 2021
Categories Administrative assistant, Administrative, Clerical, Office manager
Barrie, ON

We are hiring a Service Coordinator/Scheduler for our Barrie Branch! The successful candidate will assist the Fire Protection Manager in all administrative tasks associated with the day-to-day operation of the branch

Nature & Scope

  • Coordination of inspections, repairs, and renovations while ensuring accuracy and efficiency in schedules of field staff.
  • Processing and tracking work orders and associated invoices
  • Processing and tracking local purchases, and ensuring associated documentation are forwarded to the appropriate personnel
  • Checking staff expense claims and submitting to head office
  • Responsible for keeping branch records for expenses and updating them accordingly
  • Review all employee information for personnel and ensure accurate and timely reports are forwarded to Head Office
  • Monitor and ensure inventory is received correctly based on requests sent for processing to Head Office. Follow up on all discrepancies
  • Assist in preparation of quotes and proposals
  • Strive to maintain the highest level of customer satisfaction
  • Process all documents with accuracy and efficiency

Qualifications

  • Excellent knowledge of Microsoft Office Suite and a high level of computer proficiency
  • Strong organizational skills and ability to multi-task in a fast-paced environment.
  • Coordination/Scheduling experience an asset
  • 2 year diploma in business/office administration or equivalent work experience preferred
  • 3-5 years of experience preferred

Accommodation for applicants with disabilities is available, upon request, throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.

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