May 3, 2024

INTERMEDIATE SECRETARY (BAND 4)

Postgraduate Medical Education (PGME)

Faculty of Medicine

(Permanent Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

DUTIES

The successful applicant will provide advanced secretarial assistance, which requires initiative and independent judgement, and interpretation of policies and procedures, to support the delivery of academic programming for the office of Postgraduate Medical Education (PGME). Duties include providing support to the Associate Dean and Coordinator, which includes managing their calendars (coordinating meetings with the Associate Dean's clinical secretary), preparing travel requests and travel claims, preparing internal requisitions, scheduling meetings; preparing agendas, compiling materials and background information and initiating follow up; attending meetings (at times after business hours) and recording and transcribing minutes; providing support to committees; scheduling learner town halls; conducting file and information searches; drafting correspondence, typing letters, reports, forms and other documents from rough draft; formatting materials for reports and presentations; developing Excel spreadsheets; distributing emails to programs and learners, arranging learners rotation orientation; preparing catering requests for PGME functions; liaising with program offices, other University departments, and external stakeholders; assisting with annual orientation; assisting with national accreditation processes; and performing others related duties as required.

QUALIFICATIONS

Considerable experience (3-5 years) in secretarial or administrative work; graduation from high school supplemented by courses in business education or secretarial science; or any equivalent combination of experience and training. The ideal candidate will be detail-oriented, self-motivated, and have exceptional interpersonal, organizational and time management skills. Experience managing a calendar and minute-taking is required, as is competency in Microsoft Office Suite. Familiarity with Banner Finance, One45, and knowledge of university and departmental policies and procedures would be considered assets.

SALARY $49,308 - $57,841 per annum (Non-Bargaining)

CLOSING DATE May 17, 2024

COMPETITION NUMBER MUN02777

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.