Office Manager - Nat Bailey Stadium

January 12 2022
Categories Bank, Insurance, Financial Services, Hospitality, Catering, Tourism, Management, Administration, Office manager
Vancouver, BC

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you’re pursuing — a new challenge, a sense of belonging, or just a great place to work — our focus is helping you reach your full potential. Learn more about working here at http://careers.aramark.com or connect with us on Facebook, Instagram and Twitter.

ARAMARK Sports and Entertainment:

The Sports and Entertainment division within ARAMARK Corporation serves more than 200 premier stadiums, arenas, convention centers and concert venues. Since 1975 we've created culinary memories throughout the United States. The secret to our success is that we start with great food and a well managed facility. We understand that ensuring a memorable experience for our customers goes far beyond the food we serve.

The Office Manager will be responsible for the supervision and control of general office functions: payroll, A/P, A/R, sales reporting, inventory, and operating statements. Supervises day-to-day data collection and completes basic accounting reports.
Essential Functions:
  • Manage and guarantee weekly disbursement of payroll, benefits, and taxes consistent with federal and state wage and hour laws.
  • Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
  • Audit payroll balance sheets, YTD earnings, etc.
  • Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing.
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
Financial
  • Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets, payroll.
  • Assists in the development and maintenance of financial reporting systems to insure integrity of finances based on sound accounting procedures and controls.
  • Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems.
  • Seeks customer and community input and investigates and acts upon requests, suggestions, and complaints concerning accounting policies and office operations.
  • Supervises payroll and accounts payable employees.
  • Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives.
  • Assists in the preparation of the annual working Budget, Tax Levy, Budget and Appropriation Ordinance.
  • Meets dates for financial documents.
  • Reviews and authorizes check requests and purchase order invoices and advise of potential over-expenditures or misappropriation.
  • Reconciles bank accounts and verify the bank balance with the general ledger.
  • Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems.
  • Ideal candidates will possess a minimum of two years experience in accounting and payroll. Bachelor's Degree preferred.
  • Ability to make recommendations to effectively resolve issues; ability to research, analyze and make recommendations based on various types of information and/or data.
  • Ability to work in a fast paced environment and handle confidential information.
  • The ability to manage in a diverse environment with focus on client and customer service along with strong interpersonal skills is essential.
  • Must be able to work a flexible schedule that includes some weekend hours.
  • Experience in Microsoft Office with advanced skills in Microsoft Excel.
Apply now!

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