Bilingual Document Specialist (remote - 4 pm to 12 am Est shift)

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

The employee in this position will be part of a national team in which they will work with lawyers and professionals in all of our offices across Canada, where English is the predominant language. An employee in this position will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national document services team operates 24/7 and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.

Shift (remote): 4 pm to 12 am EST

As a Bilingual Document Specialist, you will be:

Providing firm-wide document support, using your advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Visio), by:

• Creating various legal and other documents through copy typing, transcription, scanning or other methods.
• Converting styles, performing mail merges, inserting media into presentations, creating tables, working with graphs and objects.
• Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity.
• Correcting document corruption, document version comparisons and checking for accurate revisions.
• Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
• Managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
• Applying word processing expertise to be able to work on complex legal and other documents.

As our ideal candidate, you will distinguish yourself by the following profile:

• Bilingualism (French/English) is required.
• Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint, and Word).
• Strong written and oral communication skills in English and French.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Excellent interpersonal skills and telephone etiquette.
• Knowledge of legal terminology, documents, and procedures are an asset.
• Transcription experience is an asset.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.