Administrative Assistant - Secretary Treasurer's Department

Surrey Schools

Administrative Assistant - Secretary Treasurer’s Department

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓ - Katzie, the qʼwa:n̓ƛʼən̓ - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:
Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:
Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary
Reporting to the Executive Assistant, the Administrative Assistant is a key member of the Secretary-Treasurer’s Department, providing confidential administrative support services to both the department and the Board of Education. This full-time position is based at the district education centre and not at a school. After-hours work is required for attendance at board and committee meetings. Public Board meetings take place once a month in the evenings, and committee meetings may be scheduled after 4pm.

Responsibilities

• Work closely with the Executive Assistant to prepare all board-related materials and manage meetings.
• Prepare board/committee packages, reports, correspondence, and presentations.
• Attend board meetings (monthly, evenings) and staff meetings to take minutes, transcribe, and distribute meeting documentation to stakeholders.
• Coordinate multiple calendars, maintain records, make travel arrangements, and complete expense claims.
• Undertake minor project work as directed by the Executive Assistant.
• Perform general administrative and clerical duties.
• Provide direct support to executives and the Board of Education in the absence of the Executive Assistant.

QUALIFICATIONS
Education & Experience

• Diploma in Office Administration or equivalent with a minimum of five years’ administrative work experience at a senior leadership level. An equivalent combination of education and experience will be considered.
• Experience working with elected officials and/or public or private boards is considered an asset

Knowledge, Skills, Abilities

• High level of expertise in all areas of office practice and procedures.
• Ability to work independently and prioritize time-sensitive projects while maintaining discretion and diplomacy.
• Strong interpersonal, verbal and written communication skills with the ability to work effectively with employees at all levels.
• Proficiency in Windows, MS Office Suite, and Adobe Acrobat.
• Commitment to inclusion and belonging and building a caring and respectful workplace.
• Acts with accountability, responsibility an d transparency in the use of public funds.
• Sound judgement, tact, and discretion.

What we're offering

• Comprehensive Benefits Package
  - Extended Medical, Vision and Dental
  - Life Insurance, Short-Term and Long-Term Disability
  - Employee Family Assistance Program
  - Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Onsite Fitness Room in the Surrey Head Office
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $66,140 - $82,675 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply on Make a Future at https://buff.ly/IRSjr98 by clicking the "apply" button to the right of the posting. The closing date for this position is July 11, 2025 at 4:00pm.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.