Executive Assistant - Secretary Treasurer

May 9 2024
Expected expiry date: May 21 2024
Industries Education, Training
Categories Administrative assistant, Data entry,
Sooke, BC • Full time

Leadership opportunities with an innovative and growing School District


Adjacent to Victoria on southern Vancouver Island, School District No. 62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in BC. The District operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands and acknowledges the traditional territories of the Coast Salish: T’Sou-ke Nation and Scia’new Nation and Nuu-chah-nulth: Pacheedaht Nation. We also recognize some of our schools reside on the traditional territory of Esquimalt Nation and Songhees Nation.  The District employs over 2,000 educators and support staff and serves over 13,000 students The District’s Strategic Plan looks ahead to the future and focuses on three priority areas: learning, engagement and growth. 


Executive Assistant – Secretary-Treasurer


Start Date:  July 2, 2024 



The Executive Assistant provides support to the Board of Education and District Executives by being a key resource in coordinating daily activities and managing the administrative services to support of the achievement of operational and business objectives.  The Executive Assistant operates with significant independence to successfully design, develop, and implement administrative best practices and records management procedures, while using a high degree of confidentiality and discretion.   The position is also responsible for administrative services for the Board of Education and is the official recorder for all Board meetings.


The Executive Assistant liaises with a number of internal and external stakeholders such as the Board of Education, District Executives, Principals/Vice-Principals, CUPE, STA, District Staff, DPAC, Provincial Government and Ministry representatives, Elections BC staff, Municipality staff, and the general public, in order to ensure the provision of smooth, seamless and effective administrative services that enables the District to deliver on its strategic goals.


 We are looking for candidates that:



  • Strives for Personal Excellence
  • Practices a Growth Mindset
  • Thinks Critically and Creatively
  • Effectively Communicates and Collaborates
  • Build Relationships
  • Foster Interconnectedness









If you possess the above qualities, please submit a cover letter and resume outlining your education and experience in the following areas:


  • Post-secondary diploma in a Public, Business or Office Administration Program and five years progressive experience in an Executive office environment.
  • Experience working with a Board and Executive members in a confidential capacity.
  • Experience working in the K-12 education sector.
  • Experience in the management of Freedom of information and Protection of Privacy Act (FOIPPA) preferably in a government or public setting.


School District No. 62 (Sooke) is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace that is free of discrimination and harassment.  We believe in a learning and work environment that is welcoming and safe that values, reflects and appreciates differences.


In addition to clearly demonstrating the above, you must also include the names of two references which must include your immediate supervisor as well as one other reference who can speak to your leadership skills.  Other references may be contacted with your prior permission.


The salary range for this full-time  has a minimum salary of $67,323 to $84,153 per annum.  Initial placement within the range is based on related education and experience.  We also offer a competitive benefits package and pension.

We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted. Thanks in advance for your understanding and wishing you all the best in your career journey.


Please apply online via Make a Future at: https://bit.ly/3UUcUCc by Tuesday, May 21, 4:00pm.

Apply now!

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