Office Manager/Executive Assistant

April 28 2020
Industries Architecture, Engineering and related
Categories Administrative, Clerical, Executive Assistant, Office manager
Richmond, BC

Our people are at the heart of WhiteWater’s success and achievements. Why? Because the way each of us view the world, our mindset, directly impacts every interaction and experience we have, each relationship we build, and the goals and outcomes we achieve.

Just as we as individuals are shaped by our mindset, so too is our organizational culture – the collective mindset of the company. At WhiteWater, we: Trust, Co-create, Respect, Collaborate, and Engage. When we cultivate a forward-moving, highly collaborative and fully accountable and committed company mindset, we are: High achieving; results driven and knowledgeable; Enthusiastic, innovative problem solvers; Collaborative, supportive and inclusive; and United, trustworthy and trusted

Interested in starting an exciting career with WhiteWater? Apply today!



WhiteWater West is seeking an Office Manager/Executive Assistant to join our Corporate team at our Richmond head office. This is an exciting role for a confident, skilled and proactive team player. You will handle information that may be highly confidential and be asked to lead efforts around continuous improvement and facilities management.

YOUR ROLE:

  • Maximizes executives time through highly effective agenda management and gatekeeping of key priorities while work closely with the stakeholders to optimize priorities and deadlines
  • Partner with the Executive Committee to have all relevant documentation and background information required for attendance at meetings, presentations and events.
  • Establish and maintain Executive Committee, and other regularly scheduled meetings with appropriate agendas, minutes, action items and follow-up.
  • Provide critical administrative support to the Executive Committee
  • Ensure the office is well managed on all fronts, from key supplier relationships to supporting property management and building security
  • Develop relationships with local service companies to provide the appropriate support to visitors and employees, alike (catering, accommodation, and other like services).
  • Ensure good teamwork among office administrative team, which includes managing the Office Administrator.
  • Ensure company values and initiatives are communicated consistently and integrated throughout the organization.
  • Support the onboarding process for new hires.

YOU BRING:

  • 5-10 years of experience in an office environment, either in managing an office or providing executive support to senior management, preferably at the C-suite level, in a fast-paced and complex organization.
  • Minimum 2 years of leadership experience; overseeing office management.
  • Exceptional interpersonal skills with the ability to develop and maintain effective internal and external working relationships with all levels in the organization.
  • Proven ability to project and maintain a professional image to clients, vendors and fellow employees.
  • Proven listening and negotiation skills.
  • Strong attention to detail and analytical skills.
  • Excellent time management, organizational and priority defining skills.
  • Proven experience to navigate effectively in an organization with international offices.
  • Advanced computer skills; proficient MS Office and Excel; knowledge of SharePoint and Project is an asset.
  • Hands-on, roll-up your sleeves, and get the job done attitude.
  • Ability to work independently and as a team member.
  • Identifies as a self-starter and energetic.
  • Must be legally eligible to work in Canada.





Apply now!

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