Service Administrator
April 5 2024
Industries
Architecture, Engineering and related
Categories Administrative assistant, Receptionist, Secretary
Remote
Kelowna, BC • Full time
At Flynn, it's not just a job, it's a career
Flynn Group of Companies is currently looking for a Service Administrator to support our Kelowna Branch located in Lake Country, BC (Office Location - 8775, 1 Jim Bailey Crescent Unit D, Lake Country BC, V4V 1L7), reporting to the Service Manager. This role will include duties related to coordination and working with the superintendents/field staff for the Service department.
A Day in the Life
- General and Project Administration:
- High volume file management and ensuring all information is updated and accurate
- Collection and maintenance of customer contact and relevant information
- Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
- Assist with Accounts Payable and Accounts Receivables on Service billings
- Working with various people to ensure all related documents are present and readily available
- Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc
- Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
- Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
- Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
- Creating and closing subcontracts and submitting pay requests
- Field Support:
- Time card collection and review and payroll back-up if required
- Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
- Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
- Other duties as required
What We Offer
- Competitive wages and extended health benefits
- RRSP matching
- Great environment where our motto is "Flynn Family Winning Together"!
- On-going career development courses and programs through our in-house Flynn University
What We Are Seeking
- 2 years experience in an administrative role is considered an asset
- Experience working in a construction environment is considered a strong asset
- Invoicing and accounting experience is considered an asset
- Must be organized and self-motivated with a sense of urgency
- Ability to work in a fast-paced environment and be flexible
- Able to prioritize competing deadlines and manage a high volume workload efficiently
- Customer service oriented with a courteous and professional phone manner
- Strong skills using the Microsoft office package; Word, Excel and Outlook
Position Summary
- Location: Kelowna, BC
- Employment Type: Office, Salaried, Full-time
- Job Functions: Administration
- Industry: Building Envelope
$50,000 - $60,000 a year
CANRSV
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
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