Administrative Assistant, Maintenance

Job summary

The Administrative Assistant manages clerical duties for the maintenance department, including data entry, scheduling, and payroll tracking. They are also responsible for tracking KPIs, managing work orders via ERP/CMMS systems, and preparing safety meeting presentations.

Job details

Elk Valley Resources (EVR) operates four steelmaking coal mines that employ over 5,000 people in the Elk Valley of British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous Peoples. EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada. Application Deadline: August 6, 2026 What we offer: At EVR, we're dedicated to supporting our workforce on their unique career journeys. EVR recognizes our employees' skills, competencies, and performance and offers opportunities with competitive compensation and benefits. We also aim to promote employee health and wellness and provide opportunities for professional development. We believe in the power of diversity and strive each day to create a workplace where each individual is valued and respected for their contributions. We also believe that our employees are the reason we are accomplishing great things and are committed to supporting them through our many different programs. About the role: Reporting to the Supervisor, Maintenance Planning, the Administrative Assistant, Maintenance is responsible for managing the clerical responsibilities of the maintenance department. To be successful, we are looking for someone with strong organizational skills, high attention to detail, being adaptability and strong collaboration skills. Join us in the breathtaking Elk Valley of British Columbia. Here you will find outdoor adventure at your fingertips. Whether it's biking and skiing, or the laid-back atmosphere of fishing and hiking, there is something for everyone! Working a compressed work week with alternating Fridays off, come experience what work life balance is all about! \n Benefits: * Two Annual Bonus Plans * Comprehensive Benefits Plan * Retirement Package * Health Lifestyle Account In this role you will: * Participate in and adhere to health and safety programs and policies * Complete day-to-day clerical duties such as data entry, filing, scanning, scheduling, and month end obligations including assisting supervisors with general clerical and technical issues * Set up and track Purchase Journals and Work Orders through ERP & CMMS systems * Liaise with service desk for technical requests, and on-boarding * Track hourly and staff employee vacation as well as employee and contractor time data * Track staff payroll via Time Administrator Portal * Schedule and prepare monthly safety meeting presentations * Prepare action logs for scheduled meetings * Track various Key Performance Indicator’s for daily and weekly reports * Perform other responsibilities as required or as assigned Requirements: * High School Diploma or equivalent * Relevant technical training * Minimum three years of clerical experience in a high paced, industrial environment is required * Excellent communication and interpersonal skills * Ability to multi-task and meet deadlines is essential * Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, and Sharepoint * Familiarity with the Maintenance Work Order system, Training History, and Microsoft Dynamics is preferred * Familiarity with SAP S4/HANA preferred * Valid Class 5 Driver’s License or equivalent \n Salary range: $59,000 - $73,000 The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity. To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted. Successful candidates must be willing to satisfy the pre-employment requirements of a pre-employment drug screen and three professional references. As part of our recruitment process, EVR uses AI tools to assist with reviewing and summarizing candidate information. Personal information provided in your application and interview may be processed by these tools. Your information will be handled in accordance with EVR’s Recruitment Privacy Policy, which you can view here [https://jobs.evr.com/privacy-policy]. About EVR EVR is a Canadian steelmaking coal producer. We take our responsibilities to our people, to society and to the environment seriously. The high-quality steelmaking coal EVR produces is an essential input for steel that can be used for constructing products such as wind turbines and critical infrastructure including rail, bridges, hospitals and schools.

What you’ll do

The Administrative Assistant manages clerical duties for the maintenance department, including data entry, scheduling, and payroll tracking. They are also responsible for tracking KPIs, managing work orders via ERP/CMMS systems, and preparing safety meeting presentations.

Requirements

Candidates must have a high school diploma and at least three years of clerical experience in a fast-paced industrial environment. Proficiency in Microsoft Office Suite is required, while familiarity with SAP S4/HANA and Microsoft Dynamics is preferred.

Benefits

• Two Annual Bonus Plans • Comprehensive Benefits Plan • Retirement Package • Health Lifestyle Account

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Scheduling
• ERP Systems
• CMMS Systems
• Payroll Tracking
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Sharepoint
• Microsoft Dynamics
• SAP S4/HANA
• Interpersonal Communication
• Multi-tasking
• Organization
• Attention To Detail
• Collaboration
• Microsoft Dynamics 365
• Technical Issues
• Organizational Skills
• Ability To Meet Deadlines
• Valid Driver's License
• Planning
• Adaptability
• Clerical Works
• Communication
• Interpersonal Communications
• Key Performance Indicators (KPIs)
• Microsoft Office
• Multitasking
• Operations
• Presentations
• SAP Applications
• Microsoft SharePoint
• Technical Training
• Filing
• Detail Oriented

Job areas

• Administrative
• Manufacturing
• Energy
• Trades
• Security & Safety
• Maintenance Administrative Assistant
• Maintenance Helper / Assistant
• Odd Job Persons
• Helpers--Installation, Maintenance, and Repair Workers