Office Manager

Office Admin Manager • Are you the type of person who gets satisfaction from organizing chaos into systems? • Do you take ownership of problems instead of waiting for direction? • Are you highly detail oriented and uncomfortable when things fall through the cracks? • Do you enjoy working independently while still being accountable for results? If you answered Yes to the above, you may be what we are looking for! Eco Property Maintenance is a fast growing, systems driven landscape maintenance company based in North Vancouver. We specialize in strata and commercial maintenance & Snow Removal, delivering consistent, high-quality service across the entire Lower Mainland. We are not a typical landscaping company. We are building a scalable, process driven operation with strong leadership, accountability, industry leading organization plus tech and clear standards. Our goal is to grow a business that runs on systems, people, and performance AND rewards it key contributors. Integrity Accountability Dependability Perseverance This is not just admin work. This is an operations role responsible for keeping the company organized, efficient, and moving forward. You will manage systems, support field operations, and ensure nothing slips through the cracks. Key Responsibilities • Support field coordination / Contract Invoicing • Payroll preparation, timesheet review, and data accuracy • Bookkeeping support (QuickBooks, job costing, expenses) • Account receivable / Payable duties • Client communication (emails, calls, follow-ups) • Organize and improve internal systems and processes • Support hiring, onboarding, and documentation • Coordinate internal events and client touch points • Maintain organized digital files and workflows What We’re Looking For • Extremely organized and detail-oriented • Strong tech skills (QuickBooks, Google Drive, apps) • Independent and proactive mindset • Strong communication skills • Experience in admin/operations (required) Compensation & Growth • Competitive salary • Flexible working structure (Remote options) • 4 or 5 day work weeks • Extended Health Benefits package • Growth into higher-level operations role • Bonuses tied to performance and improvements Feel free to also visit our website and social media pages to learn more about us! Website - www.ecomaintenance.ca Instagram - @eco.maintenance Please respond or forward any questions to [email protected] and put “Office Manager” in the subject line. We look forward to hearing from you!

This role is responsible for managing company systems, bookkeeping, and payroll to ensure operational efficiency. It involves supporting field operations, handling client communications, and improving internal administrative processes.

Candidates must have previous experience in administration or operations and be highly organized and detail-oriented. Proficiency in QuickBooks, Google Drive, and strong communication skills are required.

• Extended Health Benefits Package • Flexible Working Structure • Performance Bonuses • Career Growth Opportunities

Identified from the job description. Confirm important requirements above.

• QuickBooks
• Google Drive
• Bookkeeping
• Payroll Preparation
• Account Receivable
• Account Payable
• Client Communication
• Process Improvement
• Onboarding
• Digital Workflow Management
• Field Coordination
• Contract Invoicing

• Administrative
• Management & Leadership
• Finance & Accounting
• Environmental & Sustainability
• Trades

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week