office administrative assistant

Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Supervise other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for newcomers and refugees Offers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Does not require Canadian work experience Support for youths Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth Support for Indigenous people Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers Supports for visible minorities Offers mentorship programs that pair members of visible minorities with experienced employees Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

The role involves coordinating seminars, managing office procedures, and handling administrative tasks such as scheduling appointments and answering enquiries. Additionally, the assistant is responsible for maintaining office inventory, preparing meeting minutes, and directing visitors.

Candidates must have a high school graduation certificate and between one to two years of relevant experience. Proficiency in English is required for this on-site position.

• Mentorship programs • Diversity and cross-cultural training • Cultural competency training • Access to Elders for Indigenous workers • Coaching and networking opportunities for youth

• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Meeting Coordination
• Minute Taking
• Appointment Scheduling
• Telephone Etiquette
• Data Compilation
• Inventory Management
• Travel Coordination
• Correspondence Typing
• Proofreading
• Supervision

• Administrative
• Construction

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 14, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level