Personal & Property Executive Assistant

Company: Real Estate Investment Group / Property Management Office About the Role We're seeking a highly organized, discreet, and proactive Personal & Property Executive Assistant to support both property/business operations and personal household needs. This hybrid role blends property file administration with executive assistant duties. Responsibilities Property & Records Maintain and organize property-related files, ensuring accurate, timely filing Track lease agreements, maintenance records, invoices, and vendor contracts Keep digital and physical filing systems updated and audit-ready Executive Support Manage and triage email inbox, draft correspondence as needed Maintain calendar, schedule meetings, and resolve conflicts Prepare materials ahead of meetings and appointments Personal & Household Organize and file personal and family documents securely Book and coordinate travel (flights, hotels, itineraries) Handle personal errands and administrative tasks as needed Manage sensitive/confidential information with discretion Qualifications 2+ years' experience as an administrative, executive, or personal assistant Strong organizational skills and excellent attention to detail Comfort managing both professional and personal/household matters Proficiency with email, calendar tools (Outlook/Google Workspace), and file management systems Excellent written and verbal communication High level of discretion and trustworthiness Property management or real estate admin experience a plus Valid driver's license and access to a reliable vehicle required Confidentiality This role involves access to sensitive personal, family, financial, and property information. Candidates will be required to sign a confidentiality/NDA agreement and maintain strict discretion at all times. Compensation $25–$28/hour, based on experience.

The role involves managing property-related records, lease agreements, and vendor contracts while providing executive support through calendar and email management. Additionally, the assistant handles personal household administration, travel bookings, and sensitive family documentation.

Candidates need at least 2 years of experience as an administrative or personal assistant and must possess a valid driver's license with a reliable vehicle. Proficiency in digital organization tools and a high level of discretion are essential.

Identified from the job description. Confirm important requirements above.

• Property Administration
• Executive Support
• Calendar Management
• Email Triage
• Travel Coordination
• File Management
• Confidentiality
• Organization
• Written Communication
• Verbal Communication
• Outlook
• Google Workspace

Minimum experience

2+ years

Apply by

Aug 26, 2026