Legal Administrative Assistant

We are a boutique (sixty-person) law firm specializing in Canadian and U.S. immigration. Our lawyers are licensed to practice law in both countries. We have a great culture and unparalleled drive for excellent client service. We currently have one position available for a bright and hardworking Legal Administrative Assistant. This is a rewarding, collegial, and fast-paced work environment. The ideal candidate should have a minimum of one year of Canadian or U.S. immigration experience. Possessing experience with both Canadian and U.S. immigration would be an asset. Responsibilities and Duties Assist our legal team with complex legal matters in Canadian and U.S. immigration. Schedule client and internal meetings. Create and maintain client case lists. Input reminders, track updates, and save correspondence. Organize and assemble complete application packages. Prepare and process immigration applications (paper and online), while maintaining case correspondence and document files. Draft supporting materials for applications. Liaise with USCIS, CBP, IRCC, and other government agencies regarding client matters. Manage client files and practice activities. Perform other administrative tasks as needed. Position-Specific Competencies Minimum of one year of experience in Canadian or U.S. immigration. Self-starter with the ability to work independently and collaboratively. Exceptional attention to detail and strong oral and written communication skills. Ability to thrive in a fast-paced environment and meet tight deadlines. Proficiency with Microsoft 365 Word, Excel, and Outlook. Strong interpersonal skills and ability to communicate effectively with internal and external parties via email and phone. We provide group benefits, a competitive salary, and a monthly bonus commensurate with experience. We thank all applicants for their interest. Only candidates who meet our requirements will be contacted. Please, no telephone calls or faxes.

Assist the legal team with complex Canadian and U.S. immigration matters, including preparing application packages and drafting supporting materials. Manage client files, schedule meetings, and liaise with government agencies such as USCIS, CBP, and IRCC.

Requires a minimum of one year of experience in Canadian or U.S. immigration and proficiency in Microsoft 365. Candidates must possess strong communication skills and the ability to work independently in a fast-paced environment.

• Group Benefits • Monthly Bonus

Identified from the job description. Confirm important requirements above.

• Canadian Immigration Law
• U.S. Immigration Law
• Case Management
• Legal Drafting
• Microsoft 365
• Scheduling
• Client Communication
• Document Organization
• Attention To Detail
• Time Management
• Self-Starter
• Administrative Functions
• Microsoft Excel
• Communication
• Interpersonal Communications
• Microsoft Outlook
• Detail Oriented

• Legal
• Administrative
• Legal Administrative Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week