Administrative Assistant, IPM

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success. The Role We are searching for an Administrative Assistant to join the Investment Portfolio Management group. As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives. The Investment Portfolio Management (“IPM”) group works on behalf of the CIO to maximize the returns of the Investment Portfolios at the targeted level of risk through providing dedicated support for each CIO-approved investment strategy, active portfolio design, investment signals, investment decision analysis and governance and communications. The Team Accountabilities Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics. Ensures team members are prepared for meetings and carry-forward action items. Performs expense reporting, and coordinates approval and processing of invoices. Assists in the creation of high quality on-brand communications, reports, and presentations. Provides support and assists with departmental and team off-sites and social events. Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed. Handles highly confidential material/matters relating to the department and organization with utmost discretion. Coordinates and performs critical internal processes for the team. Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support. Qualifications High school diploma required, college diploma or bachelor's degree preferred. 2+ years administrative support experience in a fast-paced, professional environment Prior experience in the financial services or related industry is an asset. Requires strong communication skills, both written and verbal in English Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process. Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications. You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact. Inclusion & Accessibility CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs. Attention: Protect Yourself from Fraud CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making. #LI-ONSITE

The Administrative Assistant provides day-to-day support to the Investment Portfolio Management team, including calendar management, travel arrangements, and expense reporting. They also assist in the creation of communications and presentations while handling confidential departmental matters.

Candidates must have a high school diploma and at least 2 years of administrative experience in a professional environment. Proficiency in Microsoft Office and strong written and verbal communication skills are required.

• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Expense reporting
• Travel coordination
• Communication
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Event planning
• Invoice processing
• Confidentiality
• Data entry
• Logistics coordination
• Administrative Support
• Expense Reports
• Edge Intelligence
• Microsoft Excel
• Applicant Tracking Systems
• Investments
• Decision Making
• English Language
• Financial Services
• Governance
• Institutional Investing
• Investment Decisions
• Investment Strategy
• Invoicing
• Microsoft Outlook
• Portfolio Management
• Microsoft PowerPoint
• Presentations
• Travel Arrangements
• Scheduling
• Coordinating

• Administrative
• Finance & Accounting
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week