Temporary Full-time Administrative Assistant

Original job posting

The Administrative Assistant performs various administrative duties including processing resident admissions and managing staff schedules. They also provide general accounting and clerical support while ensuring excellent customer service within the Homes and Senior Services department.

Job details

Join the County of Elgin as a Temporary Full-time Administrative Assistant! Position Title: Administrative Assistant Type: Full-time, Non-union, Contract Compensation: $31.45 - $36.79 per hour ($57,238.83 - $66,960.71 per annum) Hours: 35 hours per week Vacancy: 1 existing vacancy About the Role: The County of Elgin has a vacancy for a Temporary Full-Time Administrative Assistant within our Homes and Senior Services department at Elgin Manor in St. Thomas. This position performs a range of administrative duties under the direction of the Homes’ Administrator. Duties include, but are not limited to processing resident admissions, completing extensive schedules and staff replacements in accordance to operating procedures and collective agreements, providing general accounting and clerical support to the Home, all while ensuring excellent customer service. Qualifications: Completion of a recognized post-secondary Office Administration diploma. Experience processing Ministry of Long-term Care rate reduction applications is preferred. Experience in creating and maintaining complex schedules, processing timesheets, processing accounts payable and receivables along with a strong ability to comprehend and work within various computer applications including Laserfiche, Point Click Care (PCC), and Staff Schedule Care (SSC). Proficiency in office procedures, business machines, etc. Excellent organization, interpersonal skills, written and verbal communication skills. Ability to maintain confidentiality, composure and professionalism working in a hectic, high traffic and multi-functional department is a must. Flexibility and willingness to work at various locations is a must. Valid drivers’ license and reliable transportation is required. Conditions of Employment: Current Criminal Record Check with Vulnerable Sector Screening that is satisfactory to the County of Elgin. Satisfactory 2-step Tuberculosis (TB) screening documentation. Apply now! To be considered, please complete the application process through our website https://www.elgincounty.ca/careers/. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. The County of Elgin is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the company will provide accommodation throughout the recruitment, selection and/or assessment process to applicants with disabilities. Please inform the HR Department of the nature of any accommodation(s) to ensure your equal participation by emailing jobs@elgin.ca with the job title in the subject line. We thank all those that apply and appreciate your interest. Only those applicants selected for an interview will be contacted.

What you’ll do

The Administrative Assistant performs various administrative duties including processing resident admissions and managing staff schedules. They also provide general accounting and clerical support while ensuring excellent customer service within the Homes and Senior Services department.

Requirements

Candidates must hold a recognized post-secondary Office Administration diploma and possess experience with complex scheduling and financial processing. A valid driver's license, reliable transportation, and the ability to pass a criminal record check and TB screening are mandatory.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Scheduling
• Staff replacement
• Accounting support
• Clerical support
• Customer service
• Laserfiche
• Point Click Care
• Staff Schedule Care
• Data entry
• Time management
• Communication
• Confidentiality
• Professionalism
• Accounts Payable Processing
• Laserfiche (Content Management Platform)
• Office Administration
• Composure
• Administrative Functions
• Valid Driver's License
• Accounts Receivable
• Accounting
• Clerical Works
• Customer Service
• Generally Accepted Accounting Principles
• Interpersonal Communications
• Long-Term Care
• Office Procedures
• Tuberculosis Management
• Verbal Communication Skills
• Tuberculosis

Job areas

• Administrative
• Government & Public Sector
• Healthcare
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive