Travel Administrative Assistant

Job summary

The Administrative Assistant provides high-level organizational support to the Travel Coordinator, including managing travel bookings and reconciling credit card expenses. They also facilitate communication between field crews and project managers while assisting with onboarding and general office administration.

Job details

Company: Geotech Drilling - A proud member of the ConeTec Group. ABOUT THE COMPANY Geotech Drilling is a leading provider of geotechnical, environmental, and exploration drilling services, headquartered in Prince George with offices in Vernon, Surrey, BC, Airdrie, and Leduc, AB. Operating one of Canada's largest fleets of state-of-the-art site investigation platforms, Geotech supports infrastructure, environmental, resource development, and construction projects across North America. As a proud member of the ConeTec Group, a global leader in geotechnical site investigation and in-situ testing, Geotech combines industry-leading drilling expertise with ConeTec's specialized testing capabilities, technical excellence, and global reach. Together, our team of more than 900 professionals works across field, office, laboratory, and research-based environments, driven by a shared commitment to safety, innovation, operational excellence, and professional growth. At Geotech and ConeTec, we believe that growth is not only about expanding our business, but also about investing in our people, strengthening our capabilities, and creating opportunities for employees to build rewarding and successful careers. ROLE The Administrative Assistant -Travel provides high-level administrative and organizational support to the Travel Coordinator, ensuring the efficient coordination of daily operations, projects, and communications within the division. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, project-driven environment. Location: Vernon, BC Key Responsibilities: Manage travel requests and travel bookings for the Travel Coordinator. Track flight, hotel and rental vehicle bookings using an internal Access database. Provide travel reports, travel summaries and expense data as requested. Reconciliation of the travel credit cards. Coordinate communication between field crews, project managers, and internal departments. Support onboarding activities, training coordination, and scheduling for division personnel. General filing, photocopying, scanning, ordering supplies, and maintaining office organization. Additional administrative duties, special projects, and support activities as required. Professional Experience / Qualifications: Strong organizational, planning, and time-management skills. Exceptional attention to detail and ability to maintain confidentiality. Excellent verbal and written communication skills. Proven ability to prioritize multiple tasks and adapt to changing priorities. Self-motivated with the ability to work independently and collaboratively within a team environment. Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams). Experience coordinating projects, schedules, or administrative functions in a project-based environment is considered a strong asset. Experience in engineering, construction, geotechnical, drilling, or other industrial sectors is considered an asset. Professional demeanor with strong interpersonal and stakeholder relationship-building skills. Experience with document management systems and business software platforms is considered an asset. Education: Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred. Post-secondary education in business administration, project coordination, or a related field is considered an asset.

What you’ll do

The Administrative Assistant provides high-level organizational support to the Travel Coordinator, including managing travel bookings and reconciling credit card expenses. They also facilitate communication between field crews and project managers while assisting with onboarding and general office administration.

Requirements

Candidates should possess strong organizational and computer skills, particularly with the Microsoft Office Suite and database management. An Administrative Assistant Certificate or Business Administration Diploma is preferred, along with experience in project-based or industrial environments.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Travel coordination
• Database management
• Expense reconciliation
• Communication
• Organizational skills
• Time management
• Microsoft Office Suite
• Outlook
• Word
• Excel
• Access
• PowerPoint
• Teams
• Project coordination
• Administrative support
• Attention to detail
• Business Software
• Project Management
• Planning
• Operations
• Coordinating
• Operational Excellence
• Prioritization
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Relationship Building
• Organizational Skills
• Microsoft Office
• Research
• Professionalism
• Time Management
• Self-Motivation
• Administrative Functions
• Computer Literacy
• Confidentiality
• Project Coordination
• Scheduling
• Reconciliation
• Microsoft Access
• Filing
• Geotechnical Investigation
• Document Management Systems
• Geotechnical Engineering
• Training Coordination

Job areas

• Administrative
• Construction
• Engineering
• Environmental & Sustainability
• Energy
• Travel Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive